Tax Administration Coordinator @ Aston Carter

Tax Administration Coordinator / Tax Specialist

Job DescriptionThe Tax Administration Coordinator supports the tax department with a strong focus on sales and use tax compliance. This role manages sales tax exemption documentation, assists with tax return preparation, maintains detailed Excel records, and performs a variety of clerical and administrative tasks. The position is ideal for candidates with either a recent accounting or finance degree or hands-on experience in tax administration who enjoy working in a fast-paced, collaborative environment within a growing manufacturing organization.

Responsibilities

• Review, verify, and maintain sales tax exemption documentation to ensure accuracy and compliance with applicable regulations.
• Perform clerical and administrative tasks such as scanning, filing, and organizing tax-related records and documentation.
• Support the preparation and processing of sales and use tax returns and related filings.
• Maintain and update Excel-based records, including company vehicle mileage logs and other tax-related tracking spreadsheets.
• Release credit rebills in accordance with established procedures and tax requirements.
• Manage and monitor tax-related mailboxes, including sorting, routing, and responding to inquiries as appropriate.
• Assist with basic sales and use tax research, including reviewing guidance and resolving straightforward tax questions.
• Respond to internal inquiries regarding sales tax exemptions, documentation requirements, and data entry needs.
• Work within a large ERP system to enter, update, and reconcile tax-related data and transactions.
• Collaborate with colleagues in a fast-growing manufacturing environment to support accurate tax reporting and compliance.
• Use Microsoft Office tools, particularly Excel, to analyze data, create reports, and support tax filings.
• Contribute to a fun, collaborative team culture by communicating clearly, sharing information, and supporting process improvements.

Essential Skills

• Bachelors degree in accounting or finance (for early career candidates), preferably completed in 2024, 2025, or 2026.
• Ability to create and use Excel pivot tables and VLOOKUP functions confidently.
• 2+ years of experience administering tax exemption forms (for experienced candidates).
• 2+ years of data entry experience with a focus on accuracy and attention to detail (for experienced candidates).
• 2+ years of experience working with sales and use tax processes and compliance (for experienced candidates).
• Experience in tax administration, including handling tax filings and related documentation.
• Proficiency using a large ERP system to manage tax-related information and transactions.
• Strong skills in Microsoft Office, especially Excel, for data analysis and reporting.
• Working knowledge of sales and use tax concepts, tax exemptions, and related documentation requirements.
• Ability to manage multiple tasks, maintain organized records, and meet deadlines in a fast-paced environment.

Additional Skills & Qualifications

• Experience with SAGE or Great Plains accounting or ERP systems.
• Experience preparing reconciliations related to tax accounts or other financial records.
• Experience creating and posting journal entries in an accounting or ERP system.
• Exposure to SAP or similar enterprise resource planning platforms.
• General understanding of corporate tax processes and tax filings.
• Strong analytical and problem-solving skills when working with tax data and documentation.
• Clear written and verbal communication skills for interacting with internal stakeholders and responding to tax inquiries.
• Interest in working within a fast-growing manufacturing environment and supporting continuous improvement in tax processes.

Job Type & LocationThis is a Contract position based out of Carlisle, PA.

Pay and BenefitsThe pay range for this position is $21.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 18, 2026.

Workplace TypeThis is a fully onsite position in Carlisle,PA.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.