Office Coordinator @ Aston Carter

Job Title: Office CoordinatorJob DescriptionThe Office Coordinator serves as the first point of contact for the Ferndale office, combining front desk reception duties with comprehensive administrative support to ensure smooth daily operations. This role is ideal for an organized, professional individual who enjoys providing excellent customer service, managing multiple priorities, and supporting a busy, fast-paced office environment.

Responsibilities

• Greet and assist visitors, guests, and vendors in a professional, friendly, and efficient manner.
• Answer, screen, and route incoming phone calls and emails to the appropriate contacts.
• Maintain a welcoming, clean, and organized reception area at all times.
• Handle incoming and outgoing mail and packages, ensuring proper distribution and tracking.
• Provide general administrative support to office staff, including scheduling meetings, appointments, and conference rooms.
• Maintain calendars and coordinate logistics for internal meetings and events.
• Assist with data entry, filing, and document organization to keep records accurate and up to date.
• Prepare basic reports, correspondence, and presentations as needed to support office operations.
• Order and maintain office supplies and inventory, monitoring stock levels and placing orders as required.
• Coordinate with vendors and service providers to ensure timely and effective delivery of services.
• Assist with onboarding logistics for new hires, including badges, workspace setup, and related office preparations.
• Support office events, meetings, and team activities by coordinating logistics and providing administrative assistance.

Essential Skills

• At least 2 years of experience in administrative assistant or office management roles.
• Proficiency in Microsoft Office Suite, including Outlook and Excel.
• Demonstrated administrative support and clerical experience in a professional office setting.
• Strong front desk and customer service skills with a professional and personable demeanor.
• Excellent organizational skills and attention to detail in managing multiple tasks and priorities.
• Ability to handle multiple different types of responsibilities in a fast-paced environment.
• Effective written and verbal communication skills for correspondence and interaction with internal and external contacts.
• Reliable, professional work ethic with a focus on supporting smooth office operations.

Additional Skills & Qualifications

• Experience with general office management and support functions.
• Comfort with data entry and maintaining accurate administrative records.
• Ability to prepare basic reports, correspondence, and presentations.
• Experience coordinating meetings, appointments, and conference room schedules.
• Ability to build positive working relationships with vendors, service providers, and team members.
• Strong time-management skills and the ability to prioritize tasks effectively.

Job Type & LocationThis is a Contract to Hire position based out of Ferndale, MI.

Pay and BenefitsThe pay range for this position is $20.00 - $25.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 26, 2026.

Workplace TypeThis is a fully onsite position in Ferndale,MI.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.