Bid Coordinator @ Aston Carter

Location: Greenville, SC (Hybrid)

Schedule: Monday-Thursday Onsite | Friday Remote

Hours: 8:00 AM - 5:00 PM

Duration: 6-Month Contract

Pay: $28.00 - $30.00/hour

About the Opportunity

Are you highly organized, detail-oriented, and skilled at juggling multiple priorities? We are seeking a Project Coordinator / Bid Coordinator to support a busy project and estimating team by managing bid-related activities, maintaining project information, and ensuring critical deadlines are met.This role is ideal for someone with strong administrative experience who enjoys working in a fast-paced environment, coordinating multiple projects simultaneously, and serving as a key resource for project documentation and communication.

What You'll Do

• Coordinate bid and project activities from initial opportunity through submission.
• Set up and maintain project information within Salesforce and other internal systems.
• Review project plans and specifications to identify scope requirements at a high level.
• Maintain bid lists, project databases, and tracking tools to ensure information is accurate and up to date.
• Download, organize, and distribute project files, drawings, and specifications.
• Create and maintain electronic project folders and shared calendars.
• Manage bid notifications and communication with internal stakeholders.
• Perform data entry, record maintenance, and database updates with a high degree of accuracy.
• Prepare weekly reports and project status updates.
• Support estimating and project teams with administrative tasks and deadline management.
• Ensure project documentation is organized, accessible, and compliant with company procedures.

Qualifications

Required Experience

• Minimum of 2 years of administrative, project coordination, or office support experience.
• Strong proficiency with:
• Microsoft Word
• Excel
• Outlook
• Microsoft Office Suite
• Windows operating systems
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Ability to multitask and manage competing priorities in a deadline-driven environment.
• Ability to work independently while maintaining attention to detail.
• Strong data entry and document management skills.

Preferred Qualifications

• Experience with Salesforce or other CRM systems.
• Experience reviewing construction plans and specifications.
• Construction, engineering, estimating, or project support experience.
• Previous experience in bid coordination or proposal support environments.

What Makes This Opportunity Attractive?

• Hybrid work schedule offering a balance of in-office collaboration and remote flexibility.
• Opportunity to support high-visibility projects and play a key role in the bidding process.
• Gain exposure to project coordination, estimating, and operations functions.
• Collaborative team environment with hands-on training and development.
• Excellent opportunity for administrative professionals looking to expand their project management and coordination experience.
• Fast-paced role that offers variety and opportunities to develop new skills.

Job Type & LocationThis is a Contract position based out of Greenville, SC.

Pay and BenefitsThe pay range for this position is $28.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 26, 2026.

Workplace TypeThis is a hybrid position in Greenville,SC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.