EXECUTIVE, GACC ADMINISTRATION @ Jcorp

• 1) GENERAL DESCRIPTION

To provide effective administrative and coordination support to the Corporate Services. The role ensures timely, accurate, and organized documentation while supporting departmental operations.

2) JOB DESCRIPTION

• Prepare, process, and maintain official correspondence, including letters, memoranda, reports, and other administrative documentation.
• Provide administrative support to ensure the efficient day-to-day operations of the department.
• Coordinate and liaise with ACC Centres to obtain, verify, and consolidate required documents, data, and information.
• Monitor the status of pending submissions and proactively follow up with ACC Centres to ensure timely completion.
• Ensure all records, reports, and documentation are accurate, complete, and submitted in accordance with established timelines and requirements.
• Assist in the preparation of presentation decks, reports, and meeting materials for management reviews, departmental meetings, and corporate engagements.
• Support data validation, tracking, consolidation, and reporting activities to facilitate effective management decision-making.
• Coordinate the timely dissemination of information, circulars, reminders, and updates related to departmental initiatives and activities.
• Maintain effective working relationships and communication with internal stakeholders, ACC Centres, and other relevant parties to support operational objectives.
• Perform any other administrative duties and responsibilities as assigned by the Head of Department from time to time.

3) JOB REQUIREMENT

• Diploma or Bachelor's Degree in Business Administration, Management, Corporate Administration, or related disciplines.
• Minimum 2 years of working experience in administrative, executive support, or related functions.
• Experience in the healthcare industry is an added advantage.

Skills & Competencies

Special skills required

• Proficient in Microsoft Office applications.
• Strong capability in data consolidation, report preparation, and presentation development.
• Strong document management and record-keeping skills with high accuracy and attention to detail.
• Ability to prepare professional correspondence, reports, presentations and meeting documentation.
• Good administrative planning and organisational skills with the ability to manage multiple tasks simultaneously.

Personal attributes

• Highly organised and detail-oriented with strong commitment to accuracy and quality of work.
• Excellent interpersonal and communication skills with the ability to interact effectively with stakeholders at all levels.
• Strong coordination and follow-up skills to ensure timely completion of assigned tasks and activities.
• Able to manage multiple tasks and priorities in a fast-paced environment.
• Proactive, resourceful and able to work independently with minimal supervision.