About this role
Job summary
We are looking for a proactive Information Governance Administrative Assistant to provide high-quality administrative support. You will be a first point of contact for the information governance team and help colleagues across the ICB follow information governance processes to support the safe, secure and confidential handling of NHS information.
Whether you are bringing together audit evidence, arranging information governance training or helping a colleague with an enquiry, you will play a valuable part in keeping our information governance service running smoothly. This is an excellent opportunity to build on your administrative experience while developing your knowledge in the specialist area of information governance.
We are looking for someone who is well organised and thorough, approachable and proactive - someone who can spot missing information, follow up actions and keep accurate records while managing competing deadlines.We are looking to hold interviews in w/c 14 December
Main duties of the job
As a key member of the information governance team you will:
Manage the Information Governance inbox, responding to routine enquiries and referring more complex questions to the appropriate colleague.
Coordinate evidence for the Cyber Assessment Framework Data Security and Protection Toolkit, checking its quality and following up outstanding evidence.
Maintain evidence folders and support confidentiality and information governance audits.
Keep information asset registers, data flow documentation and records of information sharing agreements and data protection impact assessment up to date.
Support records management, quarterly monitoring reports, policy reviews and updates to information governance intranet content.
Organise training sessions and webinars, including bookings, equipment and attendance arrangements.
Provide administrative support when responding to data breaches, handling sensitive information with care and discretion
About us
NHS West Yorkshire ICB is responsible for improving population health and reducing inequalities to meet the diverse health needs of its population and is part of the West Yorkshire Health and Care Partnership which includes organisations, local councils, health and care providers and voluntary, community and social enterprise organisations.
We are passionate about creating an inclusive workplace that promotes and values diversity; we see this as a strength and part of our founding mission, values and behaviours. We know through experience that different ideas, perspectives and backgrounds create a stronger and more creative work environment that delivers patient outcomes.
We are committed to creating the best place to work, where your contribution is valued, your wellbeing is supported, and all our colleagues can reach their full potential. We welcome and encourage applications from all areas of the community, who meet the criteria for the role, regardless of their protected characteristics.
We operate a Carer friendly working environment that is supportive and inclusive. We actively encourage Carers to self-identify themselves and are offered a working Carer passport.
We are a Disability Confident Employer and commit to shortlisting suitable applicants who meet the essential criteria for an interview. Please inform us of any adjustments you may require.
Job description
Job responsibilities
This varied role offers the opportunity to build your knowledge of data protection, confidentiality, cyber security and records management while putting your administrative skills to meaningful use.
Working alongside specialist colleagues, you will develop relationships across the organisation and with external stakeholders.
You will have scope to use your initiative, coordinate important activities and help colleagues understand and follow information governance processes.
From helping bring together evidence that demonstrates our compliance to organising training that builds staff awareness, you will see how your contribution supports good information governance in practice.
We are looking for someone with NVQ Level 3 or equivalent knowledge and experience, experience of the Data Security and Protection Toolkit or a similar compliance framework, and a basic understanding of data protection.
Confident Microsoft Office skills, experience of handling sensitive information and excellent attention to detail are essential. You will enjoy communicating with others, following up actions diplomatically and balancing competing deadlines, with a willingness to learn and develop.
If you want a role that combines organisation, teamwork and purpose, we would welcome your application.
Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.
Person Specification
Experience
Essential
- Able to demonstrate proficiency in the use of IT.
- Experience working with the Data Security and Protection Toolkit or similar compliance frameworks.
- Able to demonstrate a commitment to Continued Personal Development and the development of new skills and knowledge
Knowledge and understanding
Essential
- Basic knowledge and understanding of Data Protection Regulation.
- Experience of creating and maintaining filing systems.
- Experience of using Microsoft Office, including email, and the internet.
Qualifications
Essential
- Educated to NVQ level 3 or able to demonstrate equivalent knowledge and experience.
Attributes
Essential
- Good interpersonal skills.
- Able to work under pressure and to tight deadlines, and to prioritise workloads accordingly.
- Able to work on own initiative and as part of a team, with minimal supervision.
- Effective communication skills and able to communicate at all levels.
- Attention to detail, able to work accurately and identify errors quickly and easily.
- Requirement for concentration.
Employer details
Employer name
NHS West Yorkshire Integrated Care Board
Address
NHS West Yorkshire ICB
Scorex House West
1 Bolton Road
BRADFORD
West Yorkshire
BD1 4AS
United Kingdom
Employer's website
http://www.westyorkshire.icb.nhs.uk (Opens in a new tab)