About this role
Job summary
25 Hours per week
An exciting opportunity has arisen to join our team at TRFT as a Governance & Performance Administrator in Family Health.
We are looking for a highly organised, enthusiastic and proactive individual to provide high-quality administrative support to our governance and performance work. This is a varied role where you will work closely with clinical and management colleagues, helping us maintain high standards of quality, governance, risk management and assurance
You will play an important role in supporting the day-to-day governance function, including:
Preparing agendas, reports, meeting papers and accurate minutes.
Coordinating governance meetings and maintaining and following up action logs.
Collating and presenting information to support governance, audit, assurance and performance reporting.
Maintaining accurate electronic records and supporting systems
Supporting clinical audit and improvement work.
Handling confidential and sensitive information professionally.
Working with a wide range of colleagues including team leaders, managers, senior managers, medical and nursing staff, as well as patients, relatives and carers. You'll need to be an excellent organiser with strong communication and administrative skills, able to manage competing priorities and work accurately to deadlines. You should be confident using Microsoft Office and comfortable preparing professional reports, correspondence and meeting documentation.
Main duties of the job
The Governance and Performance Administrator will be expected to provide a high level of administration and/or support officer function which promotes excellent standards of quality, governance and risk management within the Division whilst working within strict timelines laid down as part of the governance function.
The Governance and Performance Administrator will have extensive engagement with members of the Division in particular the Governance Clinical Leads and the Matrons with Surgery and will be expected to develop and maintain good working relationships with these parties.
While the post holder reposts directly to the Service Support manager for Acute Paediatrics, they will also be closely working with and directed by the Governance Lead for Care Group 3.
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
Please note that the Trust does not currently offer Skilled Worker visa sponsorship for this role. Applications are welcomed from candidates who can demonstrate an alternative right to work in the UK.
Job description
Job responsibilities
Please see attached job description and person specification for full details of the role and responsibilities.
Person Specification
Qualifications
Essential
- Educated to NVQ Level 3, equivalent qualification, or equivalent relevant administrative experience
Desirable
- Evidence of continuing professional development relevant to administration, governance, quality or information management
- Training or qualification in minute taking, business administration, audit, governance or risk management
Knowledge
Essential
- Understanding of confidentiality, information governance and the secure handling of sensitive staff and patient information
- Knowledge of effective administrative systems, records management and document control
Desirable
- Awareness of clinical governance, risk management, patient safety and clinical audit principles
- Knowledge of NHS structures, policies and procedures, including health and safety and standards of business conduct
- Knowledge of Datix or a comparable incident and risk management system
Experience
Essential
- Experience of preparing high-quality correspondence, reports, agendas, meeting papers and minutes
- Experience of coordinating meetings, maintaining action logs and following up agreed actions
- Experience of managing electronic information and maintaining accurate records and IT systems
- Experience of working with senior managers and multidisciplinary professional groups
- Experience of handling confidential or sensitive information
Desirable
- Experience of supporting governance, quality, risk, clinical audit or assurance processes
- Experience of working in the NHS or another health or care environment
- Experience of gathering patient feedback or supporting patient experience work
Employer details
Employer name
The Rotherham NHS Foundation Trust
Address
The Rotherham NHS Foundation Trust
Moorgate Road
Rotherham
S60 2UD
United Kingdom
Employer's website
https://www.therotherhamft.nhs.uk/ (Opens in a new tab)