About this role
Job summary
We are seeking to appoint a Medical Secretary for the Obstetrics & Gynaecology Department in Care Group 3 for 22.5 hours per week over 3 days, fixed term for 6months. This is a busy, varied and rewarding role in which you will work closely with Consultants, medical and nursing teams and a wide range of administrative colleagues, to provide an efficient and responsive service for our patients.We are looking for a motivated individual with excellent organisational and interpersonal skills to join our secretary administration team. Candidates should possess a professional attitude to their work and have the ability to work flexibly in an extremely busy and rapidly changing environment. You must be fully IT literate with excellent interpersonal and communication skills. Knowledge and experience of Meditech is desirable.
Main duties of the job
- The Production of patient/client information letters via audio typing to assist Health Care Professionals in the day to day management of patient care
- Working to deadlines
- Communicating well with staff of all grades and disciplines
- Accurately record and complete patient information maintaining confidentiality at all times
- Undertaking audio transcription, including medical terminology
- Responsible for making appointments as necessary
- Liaising between Trust staff and outside agencies as required
- Organise meetings as necessary, take and transcribe minutes
- Receiving and dealing with telephone and e-mails in a timely and professional manner
About us
The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham
As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey ,show progress in areas that matter most to staff. We have seen good results in how colleagues feel about health and wellbeing, alongside increased confidence that employees are recognised and supported
But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making
All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence
Certificates of Sponsorship
For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility.GOV.UK www.gov.uk
All band 2 roles are not eligible for sponsorship.
Job description
Job responsibilities
Please see attached the job description and person specification for the full details about the role and the responsibilities.
Person Specification
Experience
Essential
- Previous medical secretarial/administration experience
- Audio typing - previous experience and / or qualification
Desirable
- Previous office experience within a healthcare environment
- Microsoft Office - previous experience and / or qualification
- Previous use of databases, ie Meditech
- Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
- Awareness of NHS Policies, practices and procedures
- Experience of working within another large organisation
Knowledge
Essential
- Knowledge of medical terminology, ideally within Obstetrics & Gynaecology
Desirable
- Awareness of NHS Policies, practices and procedures
- Awareness of the Data Protection Act and understanding of the need to maintain confidentiality
Qualifications
Essential
- RSA Word Processing / OCR Word Processing qualification, or NVQ 3 equivalent
- 3 GCSEs grade C/4 or equivalent education to include English language
Desirable
- ECDL or equivalent general IT qualification
Widening Participation Criteria
Essential
- Have you been referred to apply under the Widening Participation Agenda?
- If so, please provide the name of the organisation that referred you to enable us to validate and track your application
Mutually Agreed Resignation Scheme (MARS)
Essential
- Are you returning to the NHS following a mutually agreed resignation scheme (MARS) payment?
- If yes, please note if you are returning within 6 / 12 months or before of the expiry date of the period for which you received compensation, then you will be required to repay any un-expired element of the compensation.
Employer details
Employer name
The Rotherham NHS Foundation Trust
Address
The Rotherham NHS Foundation Trust
Moorgate Road
Rotherham
South Yorkshire
S60 2UD
United Kingdom
Employer's website
https://www.therotherhamft.nhs.uk/ (Opens in a new tab)