About this role
- Schedule and coordinate preventive maintenance, servicing and repairs of company-owned and outsourced vehicles in a timely manner to minimise vehicle breakdowns and operational disruptions.
- Maintain an updated maintenance schedule for all vehicles and ensure that servicing is carried out according to manufacturer recommendations and operational requirements.
- Coordinate with garages, service centers and suppliers to obtain quotations, arrange repairs and monitor repair progress.
- Conduct regular follow-ups on vehicles undergoing repairs and ensure that they are returned to service within the agreed turnaround time.
- Conduct random physical inspections and fleet audits to ensure that vehicles are in good working condition, roadworthy and fit for operational use.
- Maintain proper records of vehicle breakdowns, maintenance history, repair expenses and replacement requirements.
- Identify recurring mechanical issues and recommend appropriate corrective and preventive actions.
- Ensure compliance with applicable transport regulations, company policies, road safety requirements and Occupational Health and Safety (OHS) standards.
- Monitor and renew vehicle insurance policies, revenue licences and other statutory documents before their expiry dates.
- Maintain a centralised database of vehicle documentation and establish advance reminders for upcoming renewals.
- Report vehicle-related accidents, safety incidents and compliance breaches and coordinate the necessary corrective actions.
- Identify, evaluate and maintain a database of approved transport suppliers, garages and service providers.
- Maintain, review and renew all vehicle rental and service agreements with outsourced vendors before their expiry dates.
- Ensure that ad-hoc vehicle hires are supported by quotations, with at least two quotations compared before obtaining the necessary approval, wherever applicable under the procurement policy.
- Maintain proper records of supplier agreements, quotations, purchase orders, invoices and payment-related documents.
- Escalate supplier-related issues, payment delays and service disruptions to the relevant management personnel.
- Prepare monthly reports on shuttle and relay vehicles, including mileage, fuel consumption and utilisation.