About this role
Job summary
The post holder will work as a member of a team, responsible for ensuring debtor invoices and credit notes are raised promptly and accurately in accordance with the Trusts Standing Financial Instructions.
The post holder will ensure at all times that the Trust's internal procedures concerning credit control are strictly observed to ensure the maximum recovery of income due to the Trust.
Responsible to the Accounts Receivable Team Leader, the post holder will be required to demonstrate initiative in dealing with a wide range of queries, internal and external to the Trust.
This post requires good communication and working relationships within the Finance Department, the Trust and externally. In particular the post holder will be expected to support the Senior Accounts Receivable Clerk in dealing with queries from the Directorates. It is expected that the post holder would be able to communicate with non-financial staff such as Clinicians, Clinical Managers and administrators.
The post does not have any direct supervisory responsibility; however the post holder would be expected to support the Section Manager in training new staff in what is quite a technically demanding role.
Main duties of the job
Responsible for ensuring that statements and reminder letters are produced on a monthly basis and all outstanding amounts owed to the Trust are chased in accordance with financial procedures.
Ensure Debtors aging list is accurately maintained, monitoring outstanding accounts, in accordance with the Trusts procedures. Liaising with customers of the Trust's services in order to ensure that outstanding accounts are cleared within the appropriate time limits.
Respond to debtor queries as they arise in a prompt and efficient manner to ensure that all income due to the Trust is recovered on a timely basis.
Liaise with the Directorates on a regular basis to resolve problems associated with queries received in respect of invoices/credits raised.
Responsible for preparing monthly query report, which identifies those invoices currently under query and for which additional information is required. This analysis should be forwarded on a monthly basis to the section manager for action.
Responsible for ensuring that invoices input on the system are verified against input documentation to ensure that all input errors have been identified, invoices have been allocated to the correct debtor account and the correct income code has been used.
Supporting Accounts Receivable Team Leader with regards to quarterly and yearly debtor agreements of balances exercises. Liaising with other NHS bodies to resolve any outstanding issues.
About us
NHS University Hospitals of Liverpool Group (UHL Group) was formed on 1 November 2024, born from a shared aim to improve the care we provide our communities.
We are one of the largest employers in region, with over 18,900 colleagues who are dedicated to caring for our communities - from birth and beyond.
For the 630,000 people across Merseyside, we are their local NHS. We provide general and emergency hospital care, alongside highly specialised regional services that extend to more than two million people in the North West.
We operate from five hospital sites: Aintree University Hospitalis the single receiving site for adult major trauma patients in Cheshire and Merseyside, and hosts a number of regional services including an award-winning stroke facility. Broadgreen Hospitalis home to several elective surgical, diagnostic and treatment services, together with specialist patient rehabilitation. Liverpool Heart and Chest Hospitalprovide specialist services incardiothoracic surgery,cardiology and respiratory medicine, both in the hospital and out in the community.
Liverpool Women's Hospitalspecialises in the health of women and babies, delivering over 7,200 babies in the UK's largest single site maternity hospital each year. TheRoyal Liverpool University Hospital is the largest hospital in the country to provide inpatients with 100% single en-suite bedrooms and mainly focuses on complex planned care and specialist services.
Job description
Job responsibilities
Ensure Debtors aging list is accurately maintained, monitoring outstanding accounts, in accordance with the Trusts procedures. Liaising with customers of the Trusts services in order to ensure that outstanding accounts are cleared within the appropriate time limits.
Person Specification
Qualifications
Essential
- AAT or equivalent (Intermediate Level)
Experience
Essential
- Previous Finance Experience including knowledge of vat, petty cash, reconciling control
- Possess a high degree of numeracy and accuracy and the ability to work with
- Ability to work with Microsoft Office particularly Excel, Access and Word.
Knowledge
Essential
- Numerate
- Ability to organize their own work and use initiative to ensure that all tasks are completed.
- Good communication in order to work effectively, confidently liaising with staff within the department, Trust and other Trusts.
- Demonstrates high level of commitment to personal and professional development.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Liverpool University Hospitals NHS Foundation Trust
Address
Aintree University Hospital
Longmoor Lane
Liverpool
L9 7AL
United Kingdom
Employer's website
https://www.liverpoolft.nhs.uk/ (Opens in a new tab)