Operations And Procurement Specialist @ Aston Carter

Job Title: Operations and Procurement SpecialistJob DescriptionThe Operations and Procurement Specialist plays a central role in supporting pre-construction and field operations for a growing specialty construction organization. This position serves as a key link between project budgets, purchasing, vendors, logistics, customers, and field teams, ensuring that materials, equipment, outside services, and schedules remain aligned from signed contract through production. The role focuses on reviewing established estimates and budgets, creating and managing purchase orders, coordinating vendors, and handling multiple project priorities to keep jobs moving efficiently. This is not an estimating position, but a hands-on coordination role that provides broad exposure across procurement, job costing, project operations, vendor management, logistics, and field coordination.

Responsibilities

• Support pre-construction and production activities across a high volume of active projects from contract through completion.
• Review established job-cost estimates and project budgets to understand approved spend and guide purchasing decisions.
• Create, track, and manage purchase orders within QuickBooks in alignment with project budgets and timelines.
• Purchase and coordinate project materials, equipment, rentals, transportation, and outside services required for each job.
• Communicate regularly with approximately five to six key vendors on a typical project to secure materials and services.
• Work with vendors to obtain materials and services within established project budgets while meeting schedule requirements.
• Coordinate logistics for materials sourced both locally and from outside markets to ensure timely delivery.
• Schedule deliveries, rental equipment, trucking, and other project-related services to keep projects on track.
• Communicate project schedules, updates, and changes with customers, field teams, vendors, and production staff.
• Troubleshoot scheduling, material, and logistical issues that could impact project timelines, and implement solutions proactively.
• Maintain accurate and up-to-date project and customer information in NetSuite and internal systems.
• Utilize Excel-based cost sheets to review, understand, and monitor project budgets and expenses.
• Manage competing priorities across numerous active projects, ensuring deadlines and commitments are met.
• Partner closely with field operations and production teams to ensure projects have the necessary resources to remain on schedule.
• Provide customer-facing project coordination support as needed, ensuring clear communication and professional service.

Essential Skills

• Proven experience in operations, procurement, purchasing, logistics, project coordination, or construction coordination.
• Hands-on experience working with purchase orders, including creating, tracking, and managing POs for materials, equipment, rentals, or services.
• Strong job costing skills, with the ability to read established estimates or project budgets, understand approved spend, and make purchasing decisions within those budgets.
• Ability to interpret cost sheets, estimates, and project budgets and apply this information to day-to-day purchasing and coordination activities.
• Experience coordinating vendors, including obtaining materials and services, communicating requirements, confirming availability, and coordinating deliveries.
• Demonstrated ability to manage project logistics, including materials, equipment, trucking, rentals, schedules, and other moving pieces across multiple active projects.
• Strong Excel proficiency and comfort working with spreadsheets and cost sheets to review or track project-related expenses.
• Ability to effectively communicate with vendors, customers, field personnel, and leadership in a clear and professional manner.
• Strong organizational and prioritization skills, with the ability to manage several projects and deadlines simultaneously.
• Independent problem-solving ability and a proactive working style in a fast-paced, project-based environment.
• Comfort working 100% onsite in a coordination role supporting both office and field operations.

Additional Skills & Qualifications

• Experience in construction, specialty contracting, manufacturing, facilities, field-service, or other project-based operations environments.
• QuickBooks experience, particularly with purchase order creation and management.
• NetSuite or comparable ERP/order-management system experience.
• Experience coordinating field crews or working closely alongside field operations teams.
• Customer-facing project coordination experience, including managing expectations and providing updates.
• Interest in learning a specialized construction niche involving tennis courts, pickleball courts, basketball courts, and other recreational facilities.
• Desire to work in a growing organization with a promote-from-within culture and long-term career potential.

Work EnvironmentThis position is based 100% onsite in Ruskin, FL, in a fast-paced, project-based operations setting that supports both office and field activities. The standard work schedule is Monday through Friday, approximately 8:00 a.m. to 5:00 p.m. The role is structured as a 5-month contract-to-hire opportunity with long-term potential. The environment involves managing numerous active projects simultaneously, with individual projects typically running about two weeks, creating a high-volume workflow.

You will regularly communicate with vendors, customers, production teams, and field personnel, and priorities may shift based on material availability, deliveries, field schedules, and customer needs. The culture emphasizes broad exposure across the business, promote-from-within opportunities, and hands-on involvement in a specialized construction niche focused on recreational facilities. Upon conversion, benefits include 401(k) participation and company-paid employee-only health coverage.

Job Type & LocationThis is a Contract to Hire position based out of Ruskin, FL.

Pay and BenefitsThe pay range for this position is $36.00 - $39.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 13, 2026.

Workplace TypeThis is a fully onsite position in Ruskin,FL.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.