About this role
Education: College/CEGEP. Information technology. Executive assistant/executive secretary. or equivalent experience. Work setting: Education. Library.
Tasks
- Arrange and co-ordinate seminars, conferences, etc..
- Open and distribute mail and other materials.
- Plan and control budget and expenditures.
- Plan and organize daily operations.
- Record and prepare minutes of meetings, seminars and conferences.
- Schedule and confirm appointments.
- Answer telephone and relay telephone calls and messages.
- Answer electronic enquiries.
- Compile data, statistics and other information.
- Advise senior management.
- Order office supplies and maintain inventory.
- Arrange travel, related itineraries and make reservations.
- Greet people and direct them to contacts or service areas.
- Set up and maintain manual and computerized information filing systems.
- Type and proofread correspondence, forms and other documents.
- Perform data entry.
- Provide customer service.
- Perform basic bookkeeping tasks.
- Consult with clients after sale to provide ongoing support.
- Computer and technology knowledge: MS Excel.
- MS Outlook.
- MS PowerPoint.
- MS Windows.
- MS Word.
- Information technology.
- SharePoint.
- MS Office.
- Google Drive.
- Electronic mail.
- Telephone system.
- MS Active Directory.
- Security and safety: Criminal record check.
- Child Abuse Registry check.
- Work conditions and physical capabilities: Ability to work independently.
- Fast-paced environment.
- Work under pressure.
- Tight deadlines.
- Attention to detail.
- Repetitive tasks.
- Large caseload.
- Work with minimal supervision.
- Personal suitability: Ability to multitask.
- Excellent oral communication.
- Excellent written communication.
- Judgement.
- Organized.
- Client focus.
- Time management.
- Due diligence.
- Screening questions: Do you have experience working in this field?.
- Experience: 3 years to less than 5 years.
- Employment terms options: Day.
- Health benefits: Dental plan.
- Health care plan.
- Vision care benefits.
- Financial benefits: As per collective agreement.