Business Manager - Rural Initiatives @ Texas Tech University

Introduction

TTUHSC provides so much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Manages personnel and budgetary matters for a department or college. Exercises discretion and independent judgement to oversee the activities of staff and the financial processes to ensure fiscal responsibility of department/college. Ensures staff and faculty have the resources to complete their work. Usually serves as a hiring manager and employee service coordinator.

Major/Essential Functions

The Business Manager supports rural programs within TTUHSC, with primary responsibility for providing business and operational support. The position coordinates purchasing, procurement, contract-related purchase orders, program supplies, equipment, and other business management activities necessary to support the implementation and ongoing operations of rural programs in the Permian Basin. The position works closely with program staff to ensure teams have the resources, materials, and administrative support needed to successfully carry out program activities.

The role will also participate in planning and attending community outreach events and telehealth clinics. The role exercises independent judgment, maintains accurate business and resource records, coordinates with internal departments and external vendors, and supports compliance with TTUHSC and state purchasing and asset management requirements. The position also retains responsibility for management and coordination of fleet vehicles.

• Rural Programs Business & Purchasing - Coordinate with leadership, Finance, Purchasing, Contracting, vendors, and other TTUHSC departments to support timely purchasing and payment processes. Maintain accurate documentation and tracking of purchase orders, quotes, invoices, orders, and other purchasing records. Assist program staff in navigating TTUHSC purchasing processes and resolving purchasing or vendor-related issues.
• Program & Operational Support - Coordinate program logistics related to supplies, equipment, vendors, shipping, distribution, and other operational needs. Assist with implementation of new Rural projects and expansion of existing programs by coordinating associated business and operational needs. Support special projects and other program needs as assigned by leadership.
• Fleet & Vehicle Oversight - Manage scheduling, maintenance, and documentation for fleet vehicle.
• Administrative, Purchasing & Travel Support - Review travel requests and reimbursement documentation for accuracy prior to submission Provide support for travel arrangements, reimbursements, and purchasing. Provide ongoing business and administrative support for PA fellow program and Medicine on the Move.
• Vendor & Recurring Business Administration - Provide administrative support for contracts, vendors, subscriptions, memberships, software, and recurring services associated with programs. Coordinate purchase orders and other business documentation associated with contracts and vendor agreements. Communicate with vendors and internal TTUHSC departments to facilitate continuity of services and timely processing.
• Event Support - Provide support for community outreach events and telemedine clinics including planning, scheduling, coordination, and attending events.
• Performs other duties as assigned or directed.

Required Qualifications

Bachelor's degree and four years of experience developing or managing programs or projects OR a combination of education and/or experience developing or managing programs or projects to equal 8 years.

Preferred Qualifications

• Knowledge of inventory control, surplus procedures, and asset compliance
• Familiarity with facilities coordination, building access, and space planning
• Experience managing shared-use resources
• Familiarity with TTUHSC/state purchasing and travel workflows, including review and approval processes
• Experience in position requiring strong organizational and tracking skills with high attention to detail
• Demonstrated strong interpersonal, verbal, and written communication skills with staff, vendors, and external partners
• Proficiency in Microsoft Office Suite, Smartsheet, or similar tracking systems
• Experience managing multiple projects and deadlines simultaneously
• Experience with TTUHSC/state purchasing and travel policies
• Experience in position requiring sound judgment, problem-solving skills, and ability to maintain confidentiality
• Experience in position requiring accuracy, accountability, and service

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.