About this role
Job summary
The following post has become available within KMMH for a dynamic, self-motivated, forward thinking Administration Assistant. The position will be within the Ashford & Canterbury administration team, based at Laurel House, Canterbury for 37.5 hours per week, and will provide full secretarial and administrative support to a multi-disciplinary team.
The post holder will be educated to grade C or above GCSE in Maths and English or equivalent and possess an NVQ Level 3/RSA3 or equivalent.
Prior to interview you will be required to undertake numeracy, literacy and Trust values tests.
Main duties of the job
High-quality admin services are vital for ensuring the smooth running of our service; you can expect your days to be full of variety and challenge - some of the responsibilities for the role are listed below:
Daily opening of post, date stamping and despatch Answering of telephone calls Data entry e.g. inputting of information such as new referrals, results of tests or questionnaires Checks relevant systems e.g. RiO for clinic appointment lists Liaising with other internal departments Photocopying Preparation of variety of documents and correspondence Printing information in spreadsheet or report format as required Likely to process confidential information Laminating of posters or reports and binding as appropriate Booking of appointments Arranging meetings and events Diary management Ordering of stationery and other supplies
The ideal candidate will be a team player with excellent organisational and keyboard skills, be a competent audio typist, and possess a good working knowledge of Microsoft Office packages.
They will also pay close attention to detail, be able to work to tight deadlines, be adaptable to changing/challenging situations and able to manage and prioritise their own work efficiently.
About us
We are the Kent and Medway Mental Health NHS Trust. We care for the mental health and wellbeing of people across Kent and Medway. Our teams support adults with a wide range of mental health needs. Because we cover the whole county and both hospital and community settings, we can make care more joined up and easier to access for the 1.8 million people of Kent and Medway. Rated 'Good' by the CQC, we care for over 2,000 people in our hospitals and 54,000 in the community each year.
Our vision is simple: We are here to help communities not just live with mental illness, but live well. It's why we're passionate about working with communities to make mental health care better for everyone. And everything we do is guided by our values caring, inclusive, curious and confident.
Join us - if you share our passion for better mental health care and want to be part of a team that's doing well together.
Job description Job responsibilities
Please refer to the attached job description for the full details on the responsibilities and person specification.
Person Specification
Skills Essential
Microsoft Office
Desirable
Minute taking
Qualifications Essential
Maths and English grade C or above Educated to NVQ level 3 /RSA 3 or equivalent
Desirable
Administration qualification
Experience Essential
Administration experience Customer service experience
Desirable
NHS administration experience
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Kent and Medway Mental Health NHS Trust
Address Laurel House
41 Old Dover Rd
Canterbury
CT1 1TD
United Kingdom
Employer's website https://www.kentmedwaymentalhealth.nhs.uk (Opens in a new tab)