About this role
Job summary
Guy's & St Thomas NHS Foundation Trust
Guy's and St Thomas' is one of the largest hospital trusts in the country, with a staff of almost 11,000, a turnover of over £600 million and 900,000 patient contacts a year.
The Trust comprises two of London's oldest and best known teaching hospitals. The hospitals have a long history, dating back almost 900 years, and have been at the forefront of medical progress and innovation since they were founded. Both hospitals have built on these traditions and continue to have a reputation for excellence and innovation.
Department Information
The Procurement department is part of the Finance directorate. A team of 87 staff supporting Trust staff manage all Income and Expenditure. The Procurement team specialise in Port folio management, Supply Chain and non catalogue purchase.
Please note due to high response rate we sometimes close adverts early and we advise you apply as early as possible.
Main duties of the job
1. Job Summary
Responsible for the provision of the Trust internal supply chain services e.g. Inventory Management System, receipts, distribution and/or Supply Chain (EDC) using computerised receipts, storage and/or bar-coded data capture systems.
Work in collaboration with clinical budget holders ensuring that the clinical supplies are managed effectively in line with end user requirements.
To follow the systems replenishment processes, escalating supply issues to the Trust Help Desk
2. Key Relationships
Internal: Divisional General Manager and clinical staff across the Trust, Procurement and Supply Chain colleagues. External: Suppliers of Medical Products, ie NHS Supply Chain, Courier companies, Contractors Further section
Abide by the Trust's core behaviours for staff and all other Trust policies including standing financial instructions, research governance, clinical governance, patient and public involvement, codes and practices, and health and safety policies
Other duties
Undertake any other duties commensurate with the grade as requested.
This job description is intended as a basic guide to the scope and responsibilities of the post and is not exhaustive. It will be subject to regular review and amendment as necessary in consultation with the post holder.
The following statement forms part of all job descriptions:-
The post holder is required to follow Trust policies and procedures which are regularly updated including:
About us
The following items are in Job Description document:
Confidentiality / Data Protection / Freedom of Information
Information Governance
Equal Opportunities
Health and Safety
Infection Control
Risk Management
Flexible Working
Safeguarding children and vulnerable adults
Sustainability
Smoking Policy
Review of this Job Description
Job description Job responsibilities
1. Duties and Responsibilities
To be up-to-date with the Procurement Departments Supply Chain programme and procedures.
To receive stock, unpack and replenish stores (Omnicell SupplyX) or store rooms (remote access items and EDC) in relevant wards and clinical departments whilst ensuring that stock rotation is carried out continuously. Ensuring at all times that all stock management procedures are followed, including receipting in DataScope.
Transport supplies securely to different locations across the Trust.
Ensuring that all heavy and large supplies are transported safely, using the provided equipment.
Ensure that deliveries are correct against the requisition/ Purchase Order number, including unit of issue, investigate discrepancies and resolve queries.
To Arrange via the service supervisor, uplifts request credit where necessary for the relevant department.
Provide customer service as required to the role, including managing the Help Desk service.
Analyses data regarding stock levels, orders, deliveries, receipts, lost/damaged items, repairs or returns.
To participate/ comment on the development of all service policies and procedures relevant to the role.
Responsible for ensuring that the appropriate procedures, policies and legislation are followed at all times when transporting and storing contained hazardous substances.
Responsible for ensuring that all data is correctly entered onto the procurement Supply Chain systems.
Provide advice and guidance to ward/ department budget holder on how best practice for stock management, escalate to the department manager where required.
Advise ward/ department budget holders on any stock level changes required to ensure that they achieve an efficient stock management system, including participating in PAR level reviews.
To be responsible for annual stock takes in line with Trust requirements.
Responsible for meeting all of Stock management KPIs, including 100% scan EDC areas.
Responsible for stock rotation and expiry management on a monthly basis.
Responsible for reporting all expired lines to the Senior Supply Chain manager every month.
Responsible as required for training new staff as required, on EDC or Omnicell SupplyX system replenishment and management processes.
To assist ward and department managers in managing their purchases and levels of stock.
To operate as the liaison officer between ward and clinical departments and all sections of the Procurement Department.
To work with ward or dept staff to maximise cost effectiveness where conflicting priorities are the issue.
The post holder is required to follow Trust policies and procedures which are regularly updated including the ones listed below.
Person Specification
Qualifications/ Education Essential
3 GCSE's A-C, including being numerically competent. NVQ level 3
Desirable
Chartered Institute of Purchasing & Supply (CIPs) foundation stage equivalent experience
Previous experience Essential
Experience of working in a multi disciplinary supply chain environment ~ automated stock management systems, stock control, supplies delivery Experience in a customer services background and must be able to meet pre-set schedules and deal with queries efficiently.
Skills/Knowledge/ Ability Essential
Good communication skills written and verbal. Good listener, understand others' needs. Good interpersonal skills, liaise at all levels in the shared service, persuade and negotiate. Accurate and methodical approach. Problem solving skills, work on own initiative, work unsupervised. Experienced MS Office system user, including, Word, Excel and Access Ability to organise and prioritise own & teams workload and meet strict deadlines. Strong sense of quality, being able to lead by example, Achiever - makes things happen Accountable, takes responsibility for own work and supports others accomplishing their work.
Desirable
Knowledge of the Procure to Pay process, including Oracle e-Business systems receipting. Interpretation and Analytical skills of procurement data.
Physical Requirements Essential
Move between different areas of the hospital, move products, lift boxes, counting in different areas, repetitive tasks.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Guy's and St Thomas' NHS Foundation Trust
Address Royal Brompton Hospital
Sydney St
London
SW3 6NP
United Kingdom
Employer's website https://www.guysandstthomas.nhs.uk/careers/careers.aspx (Opens in a new tab)