About this role
Job summary
You will lead and coordinate the administrative service within the Nursing Education, Development and Professional Practice (NEDPP) department. Working as the department's administrative specialist, you will ensure a highly efficient, well-organised and responsive service that supports a busy nursing education and professional practice function.
You will line manage and oversee the administrative team and provide high-quality administrative and PA-level support to senior leaders. This role is ideal for someone who enjoys working autonomously, improving systems and supporting others to deliver high standards in a mental health education setting.
Main duties of the job
Oversee and coordinate all administrative services across Continuing Professional Development, Pre-Registration (including apprenticeships) and Professional Practice.
Line manage Band 4 administrative staff, including supervision, appraisal, performance and attendance management.
Act as the departmental administrative specialist, developing and maintaining effective systems, processes and reporting arrangements.
Provide high-quality administrative and PA support to the Associate Director, including diaries, meetings, agendas, minutes and follow-up actions.
Organise complex meetings, events and multidisciplinary activities.
Manage finance-related administrative activity, including ordering, invoice tracking and delegated budget responsibilities.
Support service improvement, performance monitoring and project work.
About us
We provide mental health, learningdisabilityand neurodevelopmental care for children, youngpeopleand adults across Sussex.
Working in Sussex offers a unique blend of coast and countryside, vibrant towns and excellent transport links to Brighton, London and beyond. We are proud to be ratedGoodoverall andOutstanding for caringby the Care Quality Commission.
Our staff survey shows:
70% value flexible working opportunities 79% feel able to make suggestions to improve their work
77% feel encouraged to show initiative in their roles
Job description Job responsibilities
In order tobe successful in this role you will:
Hold a degreelevel qualificationor haveequivalent senior administrative or management experience.
Havestrong experience across a wide range of administrative functions.
Have experience of line managing or supervising staff.
Be confidentanalysing,interpretingand presenting information.
Have excellentorganisational,communicationand planning skills.
It would beadvantageousif you:
Have a project management qualification or equivalent experience.
Bring lived experience of mental health issues.
This is a fulltime role, working within Trust policies and procedures, with flexibility discussed in line with service needs. There is the opportunity to work from home if you prefer but regular in office working is expected.
Please see the attached Job Description and Person Specification for full details.
Person Specification
Qualifications Essential
Relevant degree level qualification or equivalent management/senior administrative experience or diploma level plus equivalent experience Evidence of continuous personal and professional development
Knowledge/Experience Essential
Strong working knowledge of a wide range of administrative procedures gained through training and experience in administrative posts Experience and evidence of analysing, interpreting and presenting information Experience and evidence of supporting or leading on a project Experience of performance monitoring Experience of line management of staff
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sussex Partnership NHS Foundation Trust
Address Portland House
Richmond Road
Worthing
BN11 1HS
United Kingdom
Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)