About this role
Job summary
Working Full time: 37.5 hours per week
The post holder will be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system. This will involve:
Supporting the respective systems dashboards to enable efficient and accurate reporting for compliance monitoring to the Divisional Board and Estates Leadership Team as required. Working in collaboration with the Estates Management Team and the Estates Officers in the scheduling and monitoring of PPM related activities. This will include liaising with contractors as required. Reviewing compliance with the CAFM and PPM systems on daily basis and working in the first instance with the Estates Officers to resolve intances of non-compliance and escalating to the Estates Management team as required. Training estates staff, including temporary staff e.g. agency on the use of the CAFM and PPM system if required. Ensuring the CAFM and PPM systems are update to date with Trust Policies & Process (including SOPs), as well as national guidance and legislation. The post holder will work in partnership with the Estates Administrator to ensure that the Helpdesk service is appropriately staffed and maintained during services hours.
Main duties of the job
Be responsible for the delivery and maintaining of the Estates CAFM (Computer Aided Facility Management) and PPM (Planned Preventative Maintenance) system.Ensure the CAFM and PPM systems have suitable workflows and reporting efficiency.Lead on the production and running of dashboards and reports.Work in collaboration with all estates team for the purpose of updating the system in line with site changes.Communicate and work in partnership with the Head of Estates and Estates Manager regarding independent inspections relating to the CAFM and PPM systems.Ensure any compliance corrective actions are entered into the CAFM system and distributed to the correct personnel for remedial or other action.Monitor the estates management systems and ensure they are usen an effective property management tool, relation to assets records, lease, licences etc...Participate in departmental, divisional, and other meetings as required; ensuring documents and reports and/or dashboards for meetings are made available to senior management and stakeholders.Directly support and work in partnership with the Estates Administrator to ensure that the helpdesk service is appropriately staffed and maintained during services hoursTo be directly responsible for providing informed, timely and accurate support and training (as required) to the Estates teams at all levels on systems under your remit. Be a super user of the CAFM/PPM systems.Support the Head of Estates in relation to CAFM and PPM system utilisation
About us
The Trust's services are provided from three locations:
o The Countess of Chester Hospital: providing 473 general and acute beds.o Ellesmere Port Hospital: providing 60 beds as a rehabilitation, intermediate and outpatient facility.o Tarporley War Memorial Hospital: a base for community services which serve the local rural population.
The Countess of Chester Hospital NHS Foundation Trust employs 5,964 staff (headcount) to provide care and treatment to a population of over 400,000 people living in Chester and West Cheshire which includes Ellesmere Port and Neston as well as the Deeside area of Flintshire.
The Trust works collaboratively within the wider Cheshire and Merseyside Integrated Care System. Due to its location on the border with North Wales, the Trust also works closely with the Betsi Cadwaladr University Health Board.
The Trust treats patients from England and some parts of Wales. During 2024/2025, there were approximately 643,000 patient attendances (inpatient, A&E, outpatient and diagnostic) ranging from a simple outpatient appointment to major cancer surgery
Job description Job responsibilities
See Job Description for further details.
Recruitment selection processes are based on competence (see Person specification) and values. An applicant guide to help and support you through your recruitment journey can be accessed at the bottom of this page.
If you have a disability that meets the definition set out in the Equality Act 2010, and you can show that you meet the essential criteria described in the person specification for an available position, please answer YES to the question: Do you wish to be considered under the Guaranteed Interview Scheme?
Please inform the team if you have any special support needs to be considered as part of the interview and selection processes.
The trust offers a Guaranteed Interview Scheme to any armed forces community applicants who meet the essential criteria for the post.
If a DBS is required for your role, you are encouraged to enrol for the DBS Update Service. A small annual fee applies which is payable to the DBS Service.Please note applicants will be required to pay for their DBS check. Costswill be deducted from their salary over the first three months of employment.
New entrants to the NHS will commence on the minimum of the scale stated above.
Applicants requiring sponsorship may wish to determine the likelihood of obtaining sponsorship for this position by assessing themselves against the criteria on the gov.uk website - https://www.gov.uk/check-uk-visa.
The Trust will not sponsor where the starting salary does not meet immigration rules
Applicants are advised to apply early as if a large number of applications are received for this post, we reserve the right to close the vacancy prior to the advertised date.
Good luck with your application.
Person Specification
Qualifications Essential
GCSE's (Maths & English) at minimum C NVQ Level 3 (or equivalent) in Administration, Business, IT or Estates/Facilities discipline
Desirable
Computer/Administration Qualification IOSH Managing Safely
Knowledge Essential
Administration experience
Desirable
Understanding of estates operations
Skills Essential
Effective communication and interpersonal skills. Good organisational and planning capabilities. Ability to work under pressure and meet tight deadlines.
Values & Behaviours Essential
Flexibility in working patterns to meet the needs of the service Is able to participate as a team member Displays CoCH Values and Behaviours
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Countess of Chester Hospital NHS Foundation Trust
Address Countess of Chester Hospital
Liverpool Road
Chester
CH2 1UL
United Kingdom
Employer's website https://www.coch.nhs.uk/working-with-us.aspx (Opens in a new tab)