About this role
Job summary
WORTHING EARLY INTERVENTION IN PSYCHOSIS SERVICE.
Team Administrator Co-ordinator Band 4 (NHS AfC)
Contract : substantive/Permanent
Hours :37.5 hrs pw. Mon-Fr 9-5pm
Early Intervention in Psychosis Service has an exciting opportunity to join the Worthing Team as Team Administrator Co-ordinator.
We are a friendly and supportive multidisciplinary team who work with people aged 14 - 65 who are experiencing their first episode of psychosis. Our hours are Monday to Friday 9am to 5pm. The post is based at Arun House, Liverpool Gardens in Worthing.
We are looking for a team administrator co-ordinator who will work alongside the team leader and team colleagues, assisting with the smooth running of the office base and assist with supporting service delivery, as well as providing supervision and leadership to the wider EIPS administration team.
Main duties of the job
Tasks will include: taking phone calls from service users, their families and professionals, minute taking, covering reception, typing of clinical letters and helping to maintain and input data for a number of audits and systems needed for the smooth running of the service.
We are looking for someone to join our enthusiastic and dedicated team, someone who is willing to provide administrative support to the whole team. You will be someone who's strengths including; planning and organisational skills, excellent time management and someone who is adaptive and able to respond to the challenges of change and development of an exciting service.
A working knowledge of Word and Excel will be essential. Further trainingcan be given for this and other NHS systems if required.
Working as part of a multi-disciplinary team you will need to be able to communicate well and work with professionals from a variety of professional backgrounds and a have a compassionate, holistic and person-centred approach.
You will receive regular supervision and opportunities for training to develop your career.
There may be times when you will be required to provide admin support to other teams in Sussex and attend meetings in other locations. (In line with Trust policy expenses will be given to cover travel costs).
About us
The AAW EIP team is one of 6 Early Intervention in Psychosis teams provided by the Trust. The teams have a single service-wide governance group which oversees and leads on the delivery of care. Organizationally, the teams sit within the Trust's Children and Young People's Services division.
You will be provided with individual supervision and opportunities to link with other team administrators workers both within EIP and other services for support and development.
Sussex Partnership NHS Foundation Trust provides mental health and learning disability services in and across Sussex. The Trust has teaching status and is developing into one of the country's leading teaching mental health trusts. Working here offers continued training and development, variety, plus all the benefits of living in Sussex. Sussex is a beautiful county with good transport links, vibrant communities, rural areas, and tourist attractions, including the Coast and the South Downs. We welcome informal visits and or a phone conversation about the service and this post.
If you think that you are up to the job we look forward to receiving your application.
Job description Job responsibilities
See JD and PS attached
To provide comprehensive secretarial and administrative support to clinical staff including themanager, supervising the administration team and ensuring the smooth running of the officefunction, including ensuring sufficient cover is provided in times of sickness and annual leave.To be responsible for maintaining sickness and absence records for all staff and relatedemployee information.To act as central secretarial and administrative contact point for the team.To supervise junior staff including, where appropriate, allocating workload and reviewingperformance.To maintain an overview of the administration function and workflow within the team.To consistently deliver a client focussed service, which promotes good customer service andeffective working relationships.
Person Specification
Qualifications Essential
NVQ 3 in Business & Administration or evidence of equivalent practical experience RSA 3 or equivalent experience and evidence of further practical experience Good standard of secondary education; GCSE at Grade C or above
Knowledge/Experience Essential
Significant experience of a range of secretarial procedures Significant experience of working as an administrator or secretary Experience of office and resource management Experience of supervising others Experience of producing documents to a high standard of presentation with good accuracy Experience of maintaining office systems Experience of generating own correspondence Experience of working as part of a team
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Sussex Partnership NHS Foundation Trust
Address Arun House
Liverpool Gardens
Worthing
BN111RY
United Kingdom
Employer's website https://www.sussexpartnership.nhs.uk/ (Opens in a new tab)