About this role
Job summary
Applicants are invited from hard working and motivated individuals to provide a high quality secretarial and administrative support to the Management Team. You will be expected to communicate and liaise with individuals and different groups of staff across the Health Board and external organisations dealing with sensitive or contentious information.
Applicants must be extremely flexible to meet the needs of the service, have a pleasant personality and a positive approach to their work. Applicants must also have a good standard of education, be adaptable and have good organisational skills.
Sufficient Administration and secretarial experience and knowledge is essential for this role. Location of the post will be Denbigh Infirmary Community Hospital, you will also be requested to work at the Royal Alexandra Hospital and Ruthin Community Hospital.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Main duties of the job
1 Acts as the first point of contact for the management team by telephone, e-mail, and correspondence or for visitors. Makes judgements to act or provide advice on a wide range of matters relating to the work of the area management teams, resolving them or referring them to the most appropriate person during periods when the locality manager is absent from the office.
2 Schedules and arranges meetings including the compilation of agenda and the taking and transcribing of meeting minutes, this may include attendance at HR meetings such as investigations and formal disciplinary hearings, where there is a requirement to produce formal notes within a deadline, whilst maintaining strict confidentiality and tact as the meetings may be under difficult circumstances.
About us
If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales . Join our team and get the support you need, in line with our Organisational Values and 'Proud to Lead' competence framework.
Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the "Disability Confident Employer" scheme.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications Essential
NVQ 3 Qualification or equivalent experience ECDL qualification or equivalent experience
Desirable
RSA/OCR Level 3 or equivalent in Word Processing Advanced ECDL Certificate
Experience and knowledge Essential
Experience at a high level of providing a comprehensive secretarial service. Experience of setting up and using filing/IT systems Familiar with office procedures & deadlines
Desirable
Previous experience of working as a personal secretary Previous experience of working within the NHS
Sills Essential
Excellent Communication Skills Ability to work unsupervised and make decisions Good command of the English Language both written and verbal
Desirable
Ability to produce reports Confident in all aspects of office practice
Knowledge Essential
Ability to take minutes
Desirable
Ability to travel between sites in a timely manner
Other Essential
Ability to work as part of a team A flexible approach towards the demands of the workplace
Desirable
Welsh speaking
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Betsi Cadwaladr University Health Board
Address Denbigh Infirmary Hosptital
Ruthin Raod
Denbigh
LL16 3ES
United Kingdom
Employer's website https://bcuhb.nhs.wales/train-work-live/ (Opens in a new tab)