About this role
Job summary
The post holder will provide a comprehensive administrative service to the The Adult Eating Disorder Service (SHED) . The service provides specialist , dietetic and other treatments and works with other services such as GP's and Community Mental Health Teams.
The role of the Medical Secretary / team administrator will be to support the team and the Consultant to deliver the service to patients across Cardiff and the Vale and in Cwm Taf Health Board.
The post holder will work closely with the Clinical lead for the service to ensure the service runs efficiently and effectively by having oversight of service waiting lists ensuring that targets are met take the lead on tasks including booking clinics and outpatient appointments.
The post holder will have the knowledge and experience to respond to the needs of the service and be able to help continue to develop the service. The post holder will be key in managing clinical activity including arranging appointments, managing waiting lists and electronic patient records, managing referrals, liaison with clinical teams, management of generic inboxes and general administrative duties such as typing, photocopying, filing and the organisation of post
Main duties of the job
The main duties of the job are to provide a comprehensive administrative and secretarial support service to high risk eating disorders team.
Maintaining high standards and ensuring data quality, provide full admin support to the whole team in relation to general correspondence, confidential reports and assessments.
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Working across 6 hospital sites, we have a diverse range of career opportunities to offer. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is "Living Well, Caring Well, Working Together", and our vision is that every person's chance of leading a healthy life should be equal. Our 10-year transformation and improvement strategy, Shaping Our Future Wellbeing, is our chance to work collaboratively with the public and our workforce to make our health board more sustainable for the future.
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Experience Essential
Use of MS office, excel, word outlook, Dealing with members of the public
Desirable
Working within mental health
Skills Essential
Able to exercise judgement and prioritise work Able to receive and provide complex information Excellent communication skills, telephone manner and time management
Desirable
Knowledge of the health service
Personal Qualities Essential
Flexible and adaptable to the needs of the service Able to work independently Able to work under pressure
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Cardiff and Vale University Health Board
Address Cardiff Royal Infirmary
Glossop Terrace Roath
Cardiff
CF24 0SZ
United Kingdom
Employer's website https://cavuhb.nhs.wales/ (Opens in a new tab)