About this role
Job summary
IF YOU ARE INTERESTED IN APPLYING FOR THE SECONDMENT POSITION, YOU MUST OBTAIN PERMISSION FROM YOUR CURRENT LINE MANAGER PRIOR TO APPLYING FOR THIS POST.
This role can be based nationally with home working in a hybrid model requiring access to the internet. The post holder will have a formal base either Cardiff, North Wales, or Swansea offices. The role will require travel (at least twicea month) to Cardiff where the central team is based, as well as throughout Walesto support meetings and events asrequired. Applicants must be able to reliably attend the Cardiff office in line with service requirements.
We welcome applicants to the role who wish to work full-time or part-time and are supportive of flexible working patterns.
In return, we offer great benefits including hybrid and flexible working, a fantastic NHS pension, excellent annual leave, cycle to work and car lease schemes, childcare voucher schemes, plus many more.
Public Health Wales works to achieve a healthier future for the people in Wales.If you are enthusiastic and motivated and want to make a difference to the people in Wales, then this is an exciting opportunity for you to join ourhighly talented, cross-functional,dynamicand friendly team.
In-person interviews to be held on 10th June
Main duties of the job
Communication and relationship skills
Provide comprehensive administrative support to the team ensuring communication between directorates,divisionsand stakeholders
Provide support withallfinancialmanagementprocesses, obtaining quotations,raisingand tracking requisitions and orders, invoice processing, and ensuring compliance with organisational financial procedures and authorisation limits (e.g. Oracle and Purchasing Card processes)
Knowledge, Training andExperience
Providea range of personal assistant and office responsibilities,including;non routine diary management andhigh levelsecretarial support.
Manage,organiseand support the planning of complex meetings,virtual and in personevents and conferences, including delegating duties as necessary, booking venue, arranging equipment and refreshments, preparingpacksand registering attendees, this can involve the re-allocation of specifictasks toensure deadlines are met
Develop manage andmaintainoffice systems, including paper and electronic files, ensuring that information is appropriately and securely stored, filed and retrievable
Manage own workload and activities, including emails and diary management of other team members
The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.
About us
We are Public Health Wales - the national public health organisation for Wales. Our purpose is 'working together for a healthier Wales'. We exist to help all people in Wales live longer, healthier lives. With our partners, we aim to increase healthy life expectancy, improve health and well-being, and reduce inequalities for everyone in Wales, now and for future generations.
Together, our teams work to prevent disease, protect health, and provide leadership, specialist services and public health expertise. We are the main source of public health information, research and innovation in Wales. Never more has public health been so important as we come through the Coronavirus pandemic, face the challenges of the cost-of-living crisis and tackle and prevent the harmful effects of climate change.
Our organisation is guided by our Values, 'Working together, with trust and respect, to make a difference'. We are committed to creating an inclusive workplace that values equality, diversity and inclusion. We welcome applications which represent the rich diversity of the communities we serve and from those wishing to work part time or on a job share basis.
To find out more about working for us and the benefits we offer please visithttps://phw.nhs.wales/careers/
For guidance on the application process, please visithttps://phw.nhs.wales/working-for-us/applicant-information-and-guidance/
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
As part of this role, there will be a requirement to work 2-4days per month from ourCQ2, Cardiffoffice.Additionalattendance may berequired, for example, for key meetings, training, events, or to support service delivery. Applicants should ensure they are able to meet this requirement. Office attendance expectations may be reviewed in line with organisational and service needs.
Person Specification
Qualifications and Knowledge Essential
NVQ Level 4 or relevant equivalent experience, together with a high level of numeracy and written and spoken English
Experience Essential
Demonstrable proven experience of working as a Personal Assistant, Executive Assistant or equivalent senior administrative role. Demonstrable proven knowledge of MS Office Suite, including but not limited to MS Word, Excel, Outlook and Teams. Experience of organising high level meetings and events.
Working Conditions Essential
The role requires regular travel between sites, including regular attendance at CQ2, Cardiff. Applicants must be able to reliably attend the Cardiff office in line with service requirements
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Public Health Wales
Address Cardiff, Wrexham, Swansea
Cardiff, Wrexham, Swansea
CF10 4BZ
United Kingdom
Employer's website https://phw.nhs.wales/ (Opens in a new tab)