Program Coordinator @ Employer_25898

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Texas Tech Health El Paso (TTEP) is not considering applications from individuals who require sponsorship for an employment visa, including those with H1B visas or those currently on student or postgraduate visas.

Additionally, this position is not eligible for remote or hybrid opportunities. All work is required to be performed onsite at TTEP.

Major/Essential Functions

• Serves as a key participant with senior leadership and faculty in the implementation of the medical school curriculum.
• In collaboration with Course Directors/Leadership and Associate Director create and monitor course calendar, and timelines for Learning Management System (LMS) and Canvas.
• Responsible for coordinating all medical student-related activities that include, but are not limited to lectures, presentations, and interest group meetings for assigned course(s).
• Scheduling of rooms appropriate for planned educational activities (e.g., lecture halls, small group rooms, labs, etc.) as requested by faculty.
• As requested generate reports outlining curriculum implementation, examination results (aggregate and individual), and student/faculty evaluation results.
• Responsible for obtaining final semester grades and enter them onto Banner by established deadlines. Employee will be expected to follow FERPA and HIPAA standards of confidentiality.
• Participate in exam proctoring as a regular member of the ‘proctor pool’ as assigned.
• Validate and/ or create Pre- Clerkship courses during roll-over period within Banner system for upcoming school year.
• Monitor attendance, Canvas assignments, Remediation assignments, assure E-Portfolio professionalism statements are uploaded accordingly from the Texas Tech Assessment System (TTAS) along with professionalism Event Cards.
• Work with the Information Technology (IT) Academics team towards developing new student performance tracking data for assigned course(s).
• Serve as back-up for front desk as needed. Remains current with all licensure, certifications and mandatory compliances and trainings required of this position.
• Adhere to all policies, procedures and practices (Regents Rules, TTUS, HSECEP OPs, etc.).
• Personally, and consistently, demonstrate, display and act in accordance with Texas Tech Health El Paso’s Values (Service, Respect, Accountability, Integrity, Advancement, and Teamwork). Serve as a Value's leader while actively promoting and encouraging staff across the institution.
• Perform all other duties as assigned.

Required Qualifications

• High school plus six years experience in related field.
• Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Excellent computer skills including proficiency in Word, PowerPoint, and Excel.
• Excellent written and oral communication with strong critical thinking skills.
• Strong organizational skills and attention to detail.
• Ability to work as a team member and to cross-train with other program coordinators.

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.