Program Coordinator @ Texas Tech University

Introduction

TTUHSC provides so much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Visa Information

TTUHSC, at its sole discretion, may initiate new H-1B I-129 visa petitions in accordance with the directive issued by Governor Abbott. Approval from the Texas Workforce Commission is required. On a limited, case-by-case basis, the institution may also sponsor eligible individuals for change-of-status or change-of-employer petitions for qualifying positions. TTUHSC will not pay the $100,000 fee, if applicable.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Adheres to TTUHSC and departmental operating policies and procedures.
• Coordinates assigned accredited continuing education activities from planning and development through implementation, evaluation, outcomes assessment, and closeout in accordance with applicable Joint Accreditation requirements.
• Provides guidance to course directors, planning committees, and presenters on accreditation requirements, professional practice gaps, educational needs, learning objectives, interprofessional planning, and adult learning principles.
• Prepares, reviews, maintains, and organizes accreditation documentation and activity records.
• Coordinates logistical and operational requirements for live, virtual, hybrid, and enduring educational activities, including registration, faculty coordination, participant communications, attendance, technology, materials, and evaluations.
• Provides logistical and administrative support for faculty development programs and activities, including scheduling, registration, communications, technology coordination, materials, attendance tracking, and collection of evaluations.
• Develops and distributes activity marketing materials, handouts, and learner instructions.
• Develops, tests, implements, and evaluates outcomes measurement tools and surveys to assess changes in knowledge, competence, performance, and, when applicable, patient or healthcare outcomes.
• Works with institutional departments, activity planners, and other stakeholders to identify and assess professional practice gaps and educational needs.
• Assists with the development, implementation, maintenance, and evaluation of enduring educational materials and digital learning resources.
• Develops proposed activity budgets, tracks revenue and expenses, and coordinates financial documentation, reconciliation, and invoicing with the analyst and departmental leadership.
• Coordinates approved educational grant requests, exhibits, and vendor support arrangements and maintains required documentation.
• Completes post-activity requirements, including attendance reconciliation, learner credit documentation, evaluations, outcomes data, required reporting, and activity closeout.
• Maintains accurate activity and learner information in CloudCME and prepares assigned data for JA-PARS and other required reporting.
• Assists with reports, audits, self-study, and reaccreditation documentation.
• Completes an annual professional development needs assessment and develops and implements a professional development plan, including learning opportunities external to TTUHSC, to support JAC 15.
• Maintains current knowledge of Joint Accreditation requirements, continuing education standards, adult learning principles, and emerging practices.
• Represents the office professionally when working with TTUHSC departments, community organizations, and other institutions.
• Maintains an accurate log of checks and other payments received by the office when assigned.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• Bachelor’s degree in education, business administration, healthcare administration, communications, or a related field.
• Experience coordinating continuing education, faculty development, or healthcare education programs.
• Experience managing Joint Accreditation requirements, accreditation documentation, and continuing education processes.
• Experience coordinating live, virtual, hybrid, or enduring educational activities.
• Experience with adult learning principles, interprofessional education, needs assessments, and outcomes measurement.
• Demonstrated ability to effectively communicate, provide customer service, solve problems, and manage competing priorities while meeting deadlines.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.