About this role
Job summary
Join our dynamic Medical Staffing Team as a Senior Medical Staffing Officer and play a vital role in supporting Doctors in Training across Lewisham and Greenwich NHS Trust. You'll lead on junior doctor rotations, manage end-to-end recruitment and onboarding processes, and ensure accurate ESR setup and pay for all trainees. Acting as a specialist advisor, you'll provide expert guidance on the 2016 Terms and Conditions for Doctors in Training, resolve complex pay queries, and work closely with NHS England, Royal Colleges, Finance, Medical Education, and clinical teams.
Main duties of the job
Lead and coordinate all junior doctor national rotations, ensuring smooth delivery and timely communication with NHS England and internal departments.
Oversee the preparation and issuing of work schedules for Doctors in Training, including Less Than Full Time (LTFT) trainees.
Manage end-to-end recruitment and onboarding processes, ensuring all pre-employment checks, clearances, and ESR entries are completed accurately and on time.
Act as the first point of contact for medical staffing queries, providing expert advice on the 2016 Terms & Conditions for Doctors in Training.
Handle and resolve complex pay queries, liaising closely with payroll and Finance to ensure accurate payments and vacancy management.
Issue honorary contracts and ensure compliance with Trust policies and employment standards.
Coordinate rotation gaps and liaise with departments to arrange Clinical Fellows where needed.
Support Doctors in Training with relocation expenses, maternity/paternity processes, and employment documentation (e.g., ILR letters, certificates of employment).
Supervise the Band 4 Medical Staffing Officer and support junior team members, including training and day-to-day oversight.
Attend regional and local medical HR meetings, representing the Workforce Directorate.
Contribute to workforce reporting, data management, and departmental improvement initiatives.
About us
Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations:
Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream
Job description Job responsibilities
Join our dynamic Medical Staffing Team as a Senior Medical Staffing Officer and play a vital role in supporting Doctors in Training across Lewisham and Greenwich NHS Trust. Youll lead on junior doctor rotations, manage endtoend recruitment and onboarding processes, and ensure accurate ESR setup and pay for all trainees. Acting as a specialist advisor, youll provide expert guidance on the 2016 Terms and Conditions for Doctors in Training, resolve complex pay queries, and work closely with NHS England, Royal Colleges, Finance, Medical Education, and clinical teams.
Lead and coordinate all junior doctor national rotations, ensuring smooth delivery and timely communication with NHS England and internal departments.
Oversee the preparation and issuing of work schedules for Doctors in Training, including Less Than Full Time (LTFT) trainees.
Manage endtoend recruitment and onboarding processes, ensuring all preemployment checks, clearances, and ESR entries are completed accurately and on time.
Act as the first point of contact for medical staffing queries, providing expert advice on the 2016 Terms & Conditions for Doctors in Training.
Handle and resolve complex pay queries, liaising closely with payroll and Finance to ensure accurate payments and vacancy management.
Issue honorary contracts and ensure compliance with Trust policies and employment standards.
Coordinate rotation gaps and liaise with departments to arrange Clinical Fellows where needed.
Support Doctors in Training with relocation expenses, maternity/paternity processes, and employment documentation (e.g., ILR letters, certificates of employment).
Supervise the Band 4 Medical Staffing Officer and support junior team members, including training and daytoday oversight.
Attend regional and local medical HR meetings, representing the Workforce Directorate.
Contribute to workforce reporting, data management, and departmental improvement initiatives.
Person Specification
Education and Qualification Essential
Postgraduate qualification in Human Resources (or equivalent experience)
Desirable
Postgraduate Diploma or equivalent Evidence of continuing personal development CIPD Qualified
Experience Essential
Experience of working within a Medical Staffing environment Experience of working within the NHS Extensive experience of working within a Human Resources function working across a broad range of HR functions Staff/team management experience
Desirable
Project management experience Extensive experience of advising managers on employee relations issues such as discipline and grievance; sickness absence
Knowledge Essential
Through knowledge of employment law and HR practices Knowledge of medical & dental terms and conditions of service
Desirable
Knowledge of HR issues affecting medical staff such as Doctors in Training Hours
Skills and Abilities Essential
Knowledge of HR issues affecting medical staff such as Doctors in Training Hours Ability to identify problems and develop appropriate and pragmatic solutions to meet them Ability to communicate verbally and in writing in a clear, concise and effective way to staff and managers at all levels Excellent attention to detail Ability to manage a diverse workload and to meet set deadlines Ability to work in a team and undertake a variety of roles to get a job done Excellent customer services skills
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lewisham and Greenwich NHS Trust
Address Queen Elizabeth Hospital
Stadium Road
Woolwich
SE18 4QH
United Kingdom
Employer's website https://www.lewishamandgreenwich.nhs.uk/ (Opens in a new tab)