About this role
Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
To provide a confidential proactive administration service to the joint digital support services, including room bookings, maintaining office systems, distribution of post, receiving and processing deliveries and supporting the Business Support Manager in building management activities related to Maglona House. This will involve communicating information between the team, working to deadlines and managing own work on a day-to-day basis under the guidance of the Business Support Manager.
Main duties of the job
The Business Support Administrators main duties are to support the Associate Director, Heads of Service and Business Support Manager with all aspects of administration for Digital Programmes and the Digital Healthcare Team including supporting with building management for Maglona House.
The post holder will be experienced in all aspects of administration. They will report to the Business Support Manager.
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time'.
Being a clinically led organisation Quality and safety at the heart A positive patient experience every time A great place to work Managing our money well As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
JOB DESCRIPTION:
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
CERTIFICATE OF SPONSORSHIP:
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment. Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see ourPolicy for eligible vacancies.
AHP - Return to Practice Job Advert information(Please ask recruiting manager and delete if not appropriate) This role may be suitable for individuals Returning to Practice. Please speak to the recruiting manager for more information.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as followsif applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00 Deducted from salary over a 4 month period or a one-off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00 Deducted from salary over a 4 month period or a one-off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information:
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications Essential
GCSE or equivalent in English and Maths at 'C' or above NVQ2 in Business Administration or equivalent IT skills with the ability to implement a variety of software programmes i.e. Access, Excel, Power Point, Publisher, Outlook
Desirable
NVQ3 in Business Admin or equivalent ECDL/Advanced ECDL RSA 111 or equivalent word processing qualification Audio typing
Knowledge & Experience Essential
Previous experience of providing secretarial/clerical/admin support Experience of arranging meetings, workshops, events and coordination follow-up actions Minute taking Diary management Sound knowledge of administrative procedures/systems of working Ability of operate Electronic Diaries Good understanding of Microsoft Office applications, particularly Outlook, Word and Excel
Desirable
Experience of working within NHS/ Local Authority environment Fire Warden Previous project and programme administration experience SharePoint Previous building management experience Service improvement tools and methodologies Healthcare Finance Information Governance & Cyber Security requirements Health & Safety requirements Fire Safety Requirements
Skills & Aptitudes Essential
Takes responsibility for own learning, development and behaviour - actively seeks to develop and demonstrate own competence Excellent communication skills, verbal and written skills Ability to create a sense of community amongst those involved in this area of work The ability to find ways of solving or pre-empting problems Ability to think clearly, reach decisions, prioritise and recommend appropriate action through the assessment of relevant information Ability to build positive working relationships with internal and external colleagues Ability to relate to a broad spectrum of individuals both within the organisation and externally Self-motivated and able to work both independently and as part of a team Ability to be able to deal with queries in a professional manner
Desirable
Ability to understand operational and corporate needs. Customer service
Other Requirements Essential
Ability to prioritise own work in order to meet deadlines under pressure and with minimum supervision Ability to work flexible to meet the needs of the service, e.g. occasional out of hours working Ability to travel independently across West North and East Cumbria on a regular basis Promote equality and value diversity
Desirable
Driving Licence
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address Maglona House
68 Kingstown Broadway, Kingstown Ind Est
Carlisle
CA3 0HA
United Kingdom
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)