About this role
Job summary
Applications are invited from motivated, efficient and committed individuals for a position of Health Records Clerk, based at Dafen Offsite Storage Facility, Llanelli, Carmarthenshire.
Shifts will initially be worked between the hours of 08:45 to 17:00, with the possibility in the future of additional shifts (on a rotational basis) starting at 11:45 and finishing at 20:00.
Main duties of the job
The post holder will cover a range of duties (but not all) including;
Filing and retrieving of patient records, locating, and providing patient records for all outpatient appointments, planned admissions and day case attendances. Operation of a computerised patients administration system, including inputting and retrieval of data Scanning of patient records Applicants must possess excellent organisational and inter-personal skills. A flexible approach to working and working hours is required and you should be prepared to undertake additional duties as and when required. The ability to work effectively as part of a team is vital.
Please get in touch with us by using the contact details below, to discuss the post in more detail or arrange an informal visit - we would be happy to meet with you!
The ability to speakWelsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.
We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.
We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.
Our services are provided in:
o Four main hospitals: Bronglais Hospital in Aberystwyth; Glangwili Hospital in Carmarthen; Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
o Five community hospitals: Amman Valley and Llandovery hospitals in Carmarthenshire; Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
o Two integrated care centres: Aberaeron and Cardigan in Ceredigion, and several other community settings
o 47 general practices (six of which are health board managed practices); dental practices (including four orthodontic); 97 community pharmacies; 43 general ophthalmic practices; and 8 ophthalmic domiciliary providers
o Numerous mental health and learning disabilities services
Job description Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents.
The Health Board is committed to supporting its staff to fully embrace the need for bilingualism thereby enhancing patient and service user experiences. In our commitment to increase the number of staff who are able to communicate in Welsh with patients and professionals, we welcome applications from Welsh speakers.
The ability to communicate in Welsh is desirable for this post. If you do not meet the Welsh Language requirements specified, the Health Board offers a variety of learning options and staff support to help you meet these minimal desirable requirements during the course of your employment.
Interviews will be held on 03/06/2026.
Person Specification
Qualifications & Knowledge Essential
Good standard of education to include Math's and English GCSE or demonstrable literacy and numeracy skills Understanding of the importance of confidentiality. Knowledge of general administrative / office duties, including filing systems
Other Essential
Flexible to the needs of the service.
Desirable
Welsh Speaker (Level 1)
Experience Essential
Computer literate.
Skills and Attributes Essential
Organised approach to work and able to meet deadlines. Enthusiastic and motivated. Good attention to detail. Good communication skills Able to work as part of a team.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Hywel Dda University Health Board
Address Dafen Offsite Storage
Unit 3 Dafen Industrial Estate, Heol Cropin
Llanelli
SA14 8QW
United Kingdom
Employer's website https://hduhb.nhs.wales/ (Opens in a new tab)