About this role
At Bouygues Construction Australia, we are dedicated to the design, construction, and delivery of nation shaping projects across civil infrastructure, engineering, and energy and services. We have proudly been working in Australia for more than 25 years. Our local experience in underpinned by significant global expertise and resourcing.
About the Role
- Administer procurement and subcontract requirements throughout the project lifecycle, ensuring records, notices, deliverables, claims, variations and close-out activities are managed accurately and within required timeframes.
- Support the Senior Contracts Manager in maintaining compliant, consistent and auditable subcontract processes.
- Work closely with project, commercial, procurement and delivery teams to identify contractual issues early, maintain clear documentation and support effective commercial outcomes.
Key Responsibilities
- Administer procurement and subcontract documentation in accordance with project procedures and approval requirements.
- Maintain accurate and current subcontract registers, procurement schedules, correspondence logs and contract files.
- Track contractual notices, submissions, deliverables, approvals and key dates, following up with relevant stakeholders as required.
- Support tender and procurement activities, including issuing documentation, recording clarifications and maintaining tender records.
- Assist with subcontract awards, ensuring documentation is reviewed, approved, executed and securely recorded.
- Monitor subcontractor compliance with contractual obligations, reporting requirements and project procedures.
- Coordinate the receipt, review and processing of subcontractor claims, payment applications and supporting documentation.
- Record, assess and track variations, extensions of time and other changes, escalating commercial or contractual issues to the Senior Contracts Manager.
- Prepare draft correspondence, notices, reports and contract administration documentation for review.
- Support the resolution of subcontractor queries and issues in collaboration with the Senior Contracts Manager and project delivery teams.
- Assist with tracking subcontractor deliverables and coordinating actions needed to address delays, omissions or non-compliance.
- Maintain complete and auditable records of commercial decisions, approvals, claims, variations and correspondence.
- Support subcontract close-out, including final account documentation, release of outstanding deliverables and completion of contract records.
- Contribute to regular reporting on procurement progress, contractual status, claims, variations and outstanding actions.
- Identify process gaps or recurring administration issues and recommend improvements.
- Qualifications & Experience Bachelors Degree in contract administration, construction management, procurement, quantity surveying, business or a related discipline; equivalent experience may be considered.
- Experience in contract administration, procurement or subcontract administration, preferably in construction, infrastructure or a similar project environment.
- Experience maintaining contract records and supporting claims, variations, notices and close-out activities.
- Familiarity with project approval processes and audit requirements is desirable.
- Understanding of procurement, subcontract administration and contract management processes in a construction or project environment.
- Ability to interpret subcontract terms, scopes of work, schedules and commercial correspondence.
- Knowledge of notices, claims, variations, payment applications, deliverables and close-out processes.
- Strong document control, record-keeping and data management skills.
- High attention to detail and ability to manage deadlines and competing priorities.
- Bouygues Construction Australia values diversity and welcomes applications from Aboriginal and Torres Strait Islander Australians.