About this role
The secretary provides support to the European headquarters of the Makita organization. He/she performs a wide range of administrative tasks in order to guarantee a good and effective administration. Schedule management of Director and Japanese staff. Organisation of Business Trips Support of living environments for Director and Japanese staff. Co-ordination, scheduling and booking of the meetings and conference calls. Sending/collecting requires to/from Japan and and/or subsidiaries Creating documents/expense notes/presentation materials (including translation) Taking care of phone, post and mailing correspondence Welcoming of the guests Ordering office material General secretary/administrative duties Bachelor level with relevant experience in secretarial and general office work, preferably in an international environment.
Languages: Japanese (preferably native speaking) - English (good knowledge) - French/Dutch (basic knowledge) Strong communication skills and able to cooperate with team memebers Good working level in Microsoft Office (Especially Excel is important) Ability to work according a plan and organized Able to prioritise tasks effectively Work independently with attention to details Ability to discretely hadle confidential files