About this role
Job summary
We have a great opportunity for an enthusiastic highly motivated team member to work supporting the Integrated Community Services management team and clinical teams in Chesterfield and North East Derbyshire
This post will primarily be based on site at Walton Hospital with the expectation to travel across the county on a regular basis to support teams, Integrated Community Team Leads, and the Clinical Service Manager.
In addition to this there is an expectation that the successful applicant will attend meetings across DCHS, supporting the management team as needed.
This role is to support the staff-facing structure of the Integrated Community Services, providing administrative support to managers and staff, in a busy and ever-changing environment.
It is Trust policy that for posts that are for a time limited period, applicants who are currently employed by an NHS organisation will only be appointed on a secondment basis and should have approval from their line manager this is possible before applying. Applicants who are not employed by an NHS organisation, will receive a fixed term contract.
Main duties of the job
Support the Clinical Service Manager and Integrated Community Team Leaders and clinical teams.
Have a flexible approach to undertake duties and travel to sites in Derbyshire on occasion to support administration functions e.g. minute taking, arranging meetings,
Managing staff sickness and wellbeing processes.
Submitting orders for the service.
Collecting and submitting data to various platforms e.g. ESR, AMAT.
To be competent and confident with Microsoft Office.
Effectively communicate with staff groups across Derbyshire by email, text, and telephone.
To manage tasks in a timely manner, keeping records up to date and working as part of a wider team.
Prioritise your daily workload and provide efficient and reliable administrative support.
Excellent communication and interpersonal skills.
Team player.
Support with recruitment processes and ordering.
Working collaboratively with other senior admin undertaking day to day tasks.
Supporting and engaging with service improvement initiatives.
About us
Our purpose is to provide community health services to a patient population of over one million people in Derbyshire and Derby, as part of Joined Up Care Derbyshire.
We employ around 4,200 substantive staff, caring for patients in 11 community hospitals and more than 30 health centres, as well as in clinics, GP practices, schools, care homes and, increasingly, in people's own homes and via virtual consultations.
Job description
Job responsibilities
PLEASE NOTE
Please see attached Job Description and Person Specification. To apply, please click APPLY FOR THIS JOB - this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account
Person Specification
Education, Qualifications and Training
Essential
- A good standard of education which includes at least 5 GCSE's Grade C/Level 4 or equivalent and includes Maths and English.
- Sound level of IT competency in using System One, ESR, Oracle, e-pay, e-rostering, Excel and Microsoft Word
- Flexible to change and learn new IT skills to meet NHS changing service needs
Desirable
- Applicants must be able to travel independently across the locality and have access to a suitable vehicle for business purposes.
Experience and Knowledge Required
Essential
- Experience of working in a role which has involved time management and diary management skills
- Relevant experience of working in a busy office environment
- Experience of team working and versatility to take on a variety of tasks
- Knowledge of confidentiality issues and Caldicott principles
Desirable
- Awareness of Health and Social Care sector
- Experience of using ESR and E-pay
Skills and Attributes
Essential
- Sound level of IT competency in using Microsoft Office packages
Other
Essential
- Ability to travel on regular basis to support Integrated Community Team Leader's and Managers across all NED bases
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Derbyshire Community Health Services NHSFT
Address
Walton Hospital
Whitecoates Lane
Chesterfield
S40 3HW
United Kingdom
Employer's website
http://www.dchs.nhs.uk/ (Opens in a new tab)