The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

Application Information

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations. A copy of the full role profile can be found at www.savethechildren.net/jobs We need to keep children safe so our selection process reflects our commitment to the protection of children from abuse.

TITLE

Supply Chain Coordinator

TEAM/PROGRAMME

Global Fund

LOCATION

Yangon, Head Office

Number of Position: 1

GRADE

NAT-3

CONTRACT LENGTH

Fixed Term

CHILD SAFEGUARDING

Level 2: either the post holder will have access to personal data about children and/or young people as part of their work; or the post holder will be working in a ‘regulated’ position (accountant, barrister, solicitor, legal executive); therefore a criminal record self-declaration will be required(at ‘standard’ level in the UK or equivalent in other countries).

ROLE PURPOSE

Since January 2011, Save the Children International (SCI) has been designed as Principal Recipient (PR) of GFATM in Myanmar. The grant is extended from 2027 to 2029 NFM. As a consequence, to carry out Procurement and Supply Management (PSM) for the GFATM program, SCI-Myanmar is providing a full time Supply Chain Coordinators for its GFATM Program in Myanmar.

The Supply Chain Coordinators will be based in Yangon and work within the Principal Recipient-Global Fund against AIDS andTuberculosis program implementation team. She/he will closely monitor, assess and support the in-country supply chain activities by NGOs (Sub-Recipients or SRs) receiving funds from GF for HIV and tuberculosis(TB) program for more engaging the national supply chain arrangement. In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE

Reports to: Supply Chain Manager

Staff reporting to this post : Nil

Budget

Responsibilities

Nil

Role Dimensions: Regular contact of basic factual information

KEY AREAS OF ACCOUNTABILITY

1/ National Supply Chain Arrangement

Support the SRs in ensuring the smooth implementation of the national supply chain arrangement through regular coordination and engagement with National Program supply chain focal points, particularly Central NAP.
Review and compare SR indent request quantities against NAP-approved quantities to identify discrepancies and facilitate necessary follow-up actions
Coordinate with and support NAP during the indent preparation, review, and approval process to facilitate timely and accurate commodity requests.
Monitor the implementation of quarterly indent schedules and follow up with SRs to ensure timely submission of commodity requests.
Coordinate with relevant National Program focal points and SRs to address challenges related to commodity allocation, delivery delays, and supply availability.

2/ National Level Workshop

In coordination with SRs, program & M&E, MOH/UNOPS (for yearly forecast and grant making)

Participate in National Forecasting and Quantification Workshops to incorporate updates to national treatment guidelines, disease-specific quantification tools, and forecasting assumptions.
Provide relevant supply chain data and technical inputs to support national forecasting, quantification, and grant-making processes.

3/ Supply Chain Reporting and Data Management

Review and consolidate Supply Availability Reports to monitor commodity availability, identify potential stock shortages, and assess supply constraints at the township level.
Review and validate SR National Program Delivery Trackers against commodity receipt records and approved indent quantities to ensure data accuracy and consistency.
Collect, review, and finalize SR quarterly stock reports for submission to State/Regional Health Departments, ensuring alignment with SCI-PR PSM data and M&E achievement report
Prepare and submit hard-copy stock reports to the respective Central National Programs within the required reporting timelines.
Identify, investigate, and correct data discrepancies and stock traceability errors in SR reports through verification against source documents and supporting records.
Coordinate with SRs to resolve reporting discrepancies and improve the quality and reliability of supply chain data

4/ SR Good Supply Chain Practice

Participate in SR supply chain monitoring visits to assess compliance with established supply chain procedures, inventory management standards, and good storage and distribution practices.
Prepare monitoring reports highlighting key findings and recommendations for improvement.
Monitor and support SRs in implementing corrective actions to strengthen supply chain management practices.
Provide technical guidance to SRs on stock management, inventory recording, reporting requirements, and appropriate commodity handling practices.
Support SRs in improving stock record accuracy, physical inventory management, and commodity traceability

5/ Internal Process

Support the Supply Chain Manager on:

Reviewing, improving, and documenting internal supply chain processes, including Standard Operating Procedures (SOPs), guidelines, and operational workflows.
Contribute to the development, monitoring, and analysis of SR supply chain performance indicators (KPIs) as part of each PUDR reporting cycle.
Identify opportunities for process improvement to enhance supply chain efficiency, reporting accuracy, and overall SR performance.
Support the implementation of standardized reporting tools and supply chain monitoring systems across SRs.

6/Stakeholder Coordination and SR Capacity Building

Maintain regular communication and coordination with SRs, National Programs, UNOPS, and internal Program and M&E teams to support effective supply chain operations.
Provide technical assistance and guidance to SRs on national supply chain procedures, reporting requirements, indent preparation, and inventory management.
Participate in or facilitate supply chain training sessions, workshops, and coordination meetings to strengthen SR capacity and compliance with established procedures.
Follow up on supply chain issues raised by SRs and coordinate with relevant stakeholders to identify practical solutions.
Support the sharing of updated supply chain guidelines, reporting tools, and National Program instructions with SRs to ensure consistent implementation.

Child Safeguarding Responsibilities

To ensure the project activities not to harm to children and to plan and design properly for the safe of children
To draw plan and initiative ways for the inclusion of children in project activities
To receive and response feedback from the children and to address their feedback timely.

BEHAVIOURS (Values in Practice)

Accountability

Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition

Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
Widely shares their personal vision for Save the Children, engages and motivates others
Future orientated, thinks strategically and on a global scale.

Collaboration

Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
Values diversity, sees it as a source of competitive strength
Approachable, good listener, easy to talk to.

Creativity

Develops and encourages new and innovative solutions
Willing to take disciplined risks.

Integrity

Honest, encourages openness and transparency; demonstrates highest levels of integrity
Always acts in the best interests of children

PERSON SPECIFICATION

Bachelor Degree holder in related field is required. Professional qualifications in Supply Chain Management, Health and Pharmacy (or) Master Degree in relevant fields is a plus.
At Least minimum Four years’ experience in Procurement and Supply Management of health and pharmaceutical products is required.
Experience with monitoring and assessment of PSM related activities
Working experience with INGO in Myanmar will be an asset.
Excellent Computer skills, specifically with Microsoft Office (Excel, Word, Outlook)
Burmese language is a must and good working knowledge of English (spoken and written).
Strong English communication skills, both written and verbal
Excellent personal organisational skills, including time management, and ability to meet deadlines and work under pressure
Willingness to travel to field offices and work in difficult environment according to travel requirements
Relevant Significant people management skills/experience and proven ability to create an environment which encourages team-working and motivates a team across various geographical areas.

Desireable

Technical skills in Procurement and Supply Management
Good analytical skills with the capability to focus in details
Excellent interpersonal skills
Ability to develop and foster relationships both with National Program, SRs, Save the Children and LFA colleagues.
Ability to think creatively to solve problems and find effective and efficient ways to accomplish goals
Commitment to Save the Children’s mission and values.

General

Ability to work collaboratively with colleagues across the organisation developing effective working relationships to deliver outstanding results for children
Commitment to and understanding of Save the Children’s aims, values and principles.
Willingness and capability to comply with all relevant Save the Children policies and procedures with respect to health and safety, security, equal opportunities and other relevant policies, including the Child Safeguarding Policy

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

All staff has an obligation and a responsibility to:

Ensure they fully understand the provisions of the Child Safeguarding Policy, the Code of Conduct and Local/Country Procedures.
Conduct themselves in accordance with the rules of the Child Safeguarding Policy, in their personal and professional lives – which includes reporting suspicions of child abuse.
Ensure the way they are carrying out their work is not putting children at risk (or further risk) – this means constantly scrutinizing their work through a child safeguarding lens and talking to children about possible design/implementation “flaws”.
Promote the message of child safeguarding to colleagues in other organizations and government ministries, children in their own and beneficiary families, and community members in general.
Be vigilant about observing possible child abuse/harm in their personal and professional lives.

All managers have the above responsibilities as well as ensuring

Their staff are doing the above.
That child safeguarding is integrated and given a “voice” in all management processes including recruitment, induction, performance management, team meetings, annual planning processes, field level monitoring, etc.

Safeguarding our Staff

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Supply Chain Coordinator @ SCI Career Site

About this role