About this role
Position Description
Provides project management including adherence to budget, schedule and scope. Plans, schedules or coordinates projects activities to meet deadlines. Monitors project compliance. Coordinates the overall integration of the project. Supervises and directs project personnel; assigns duties and responsibilities.
About the University
Founded in 1923, Texas Tech University began with a mission to serve the needs of West Texas, but its impact has always reached far beyond. Today, Texas Tech, located in Lubbock (pop. 300,000+), is home to a vibrant community of more than 42,000 students. Texas Tech's 1,800-acre campus showcases Spanish Renaissance architecture and is home to one of the country's largest public art collections. Its 13 colleges include a prestigious School of Law and a distinguished School of Veterinary Medicine. These programs equip students with the skills and knowledge needed to excel in their respective fields.
Built on the values of West Texas — hard work, grit and authenticity — the university graduates students who are deeply engaged in service to their communities and well-positioned to succeed in the world. Texas Tech is committed to achieving research and scholarly accomplishments that compare favorably to the member institutions of the Association of American Universities (AAU). For more than 100 years, Texas Tech has been a premier destination for those seeking a world-class education and a unique, personalized experience as a member of the Red Raider family.
Major/Essential Functions
Project & Portfolio Coordination (30%)
- Coordinate real estate projects, including acquisitions, dispositions, leases, easements, rights-of-way, and land-use agreements.
- Maintain property portfolio records and support portfolio evaluation and utilization strategies.
- Conduct market and property research to inform decision-making.
- Track project schedules, budgets, milestones, and deliverables.
- Coordinate due diligence activities and prepare analyses, recommendations, and status updates for leadership.
Financial Analysis & Budget Management (25%)
- Develop financial models and perform feasibility, ROI, and lease-versus-buy analyses.
- Monitor project budgets, expenses, revenues, and financial performance.
- Track lease obligations, operating expenses, and contractual financial commitments.
- Assist with budget development, forecasting, and financial reporting.
- Collaborate with Finance and Accounting to ensure accurate documentation and identify cost-saving opportunities and financial risks.
Contract Administration & Compliance (25%)
- Administer real estate agreements through execution, renewal, amendment, and closeout.
- Maintain contract and lease tracking systems, including critical dates, compliance requirements, and financial obligations.
- Coordinate reviews and approvals with legal counsel, procurement, facilities, and other stakeholders.
- Ensure compliance with university policies, regulations, and contractual requirements.
- Maintain complete project documentation and support audits and compliance reporting.
Compliance, Reporting & Risk Management (10%)
- Monitor compliance with applicable laws, regulations, and university policies.
- Identify and mitigate project, operational, and financial risks.
- Track insurance, permits, regulatory deadlines, and reporting requirements.
- Prepare reports, dashboards, and performance metrics for management review.
Stakeholder Coordination & Support (10%)
- Serve as a liaison for internal and external stakeholders involved in real estate initiatives.
- Coordinate meetings, communications, negotiations, and project implementation activities.
- Support collaboration with campus planning, facilities, finance, legal affairs, and external partners.
- Build and maintain positive relationships with property owners, tenants, brokers, consultants, developers, and governmental entities.
Knowledge, Skills, and Abilities
Knowledge: Commercial real estate principles and practices; Financial analysis, budgeting, and forecasting; Contract administration and lease management; Project management methodologies and best practices; Real estate acquisition, leasing, and asset management processes; Applicable regulatory and compliance requirements.
Skills: Project planning, scheduling, and coordination; Financial analysis and reporting; Contract administration and document management; Organization and time management; Data analysis and reporting; Stakeholder communication and collaboration.
Abilities: Manage multiple projects and deadlines simultaneously; Analyze financial, operational, and contractual information; Exercise sound judgment and attention to detail; Build productive relationships with stakeholders; Communicate effectively in written and verbal formats; Adapt to changing priorities and project requirements.
Required Qualifications
Bachelor's degree plus three years related experience; OR a combination of education and/or related experience to equal seven years.
Preferred Qualifications
Master’s/Bachelor's degree in Business Administration, Finance, Real Estate, Public Administration, Accounting, Construction Management, Project Management, or related field; Professional certifications such as: Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Commercial Investment Member (CCIM), Real Property Administrator (RPA),Certified Property Manager (CPM).
Experience in higher education, public sector, healthcare, or government real estate management; Experience with lease administration software, contract lifecycle management systems, or enterprise asset management systems; Experience coordinating cross-functional projects involving multiple stakeholders; Experience managing real estate, facilities, construction, or business projects; Experience administering contracts, leases, or related agreements; Experience conducting financial analysis and preparing project business cases; Proficiency with Microsoft Office Suite, particularly Excel, and project management or contract management software.
Safety Information
Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.
Pay Statement
Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan.
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.