Safety Coordinator @ Actalent

Job Title: Safety CoordinatorJob DescriptionThe Safety Coordinator supports process safety and regulatory compliance by documenting, organizing, and maintaining Process Hazard Analysis (PHA) and related safety lifecycle records. This role works closely with technical and operations teams during PHA sessions to accurately capture hazards, safeguards, and recommendations, and ensures all documentation is complete, well-structured, and ready for formal reporting and recordkeeping.

Responsibilities

• Participate in PHA sessions with cross-functional teams and actively support the facilitator throughout each study.
• Enter PHA information into aeShield or similar PHA software accurately and in a timely manner.
• Capture hazards, causes, consequences, safeguards, recommendations, and action items discussed during PHA meetings.
• Keep PHA documentation organized and updated as the facilitator moves through each node and scenario in the study.
• Clean up, review, and organize PHA documentation after meetings to ensure clarity, consistency, and completeness.
• Prepare formal PHA reports based on meeting outputs and established process safety standards.
• Maintain supporting Process Safety Management (PSM) and Safety Lifecycle documentation to align with regulatory and internal requirements.
• Manage safety and PHA-related information in SharePoint and Microsoft Office, including version control and structured file organization.
• Ensure all documentation is complete, properly formatted, and ready for regulatory and process safety recordkeeping.
• Support environmental sampling and use of lab equipment as needed to gather data relevant to process safety documentation.
• Collaborate with process safety specialists, coordinators, and technical administrators to improve documentation practices and tools.
• Assist with continuous improvement of PHA and PSM documentation workflows and templates.

Essential Skills

• Demonstrated experience with safety documentation and compliance in an industrial or refinery environment.
• Minimum of 2 years of refinery experience, with exposure to process safety or PSM activities.
• Hands-on experience with Process Hazard Analysis (PHA), including familiarity with PHA scribe or facilitator responsibilities.
• Knowledge of Process Safety Management (PSM) principles and regulatory recordkeeping requirements.
• Proficiency using aeShield or similar PHA software for entering and managing study data.
• Strong skills in Microsoft Office applications (such as Word, Excel, and PowerPoint) for documentation and reporting.
• Experience managing information and documentation in SharePoint or similar document management systems.
• Ability to accurately capture technical discussions, hazards, causes, consequences, safeguards, and recommendations in written form.
• Excellent organizational skills to keep documentation structured and easy to navigate throughout the PHA lifecycle.
• Bachelors degree in a technical field (such as engineering, safety, or a related discipline).

Additional Skills & Qualifications

• Experience in roles such as PSM Coordinator, Process Safety Coordinator, PSM Administrator, Process Safety Specialist, or PHA Facilitator/Scribe.
• Background as a Refinery Technical Administrator or Process Safety Documentation Specialist is beneficial.
• Familiarity with safety lifecycle concepts and related documentation requirements.
• Comfort working with environmental sampling processes and basic lab equipment in support of safety and compliance activities.
• Strong attention to detail and commitment to accuracy in technical documentation.
• Ability to collaborate effectively with multidisciplinary teams in operations, engineering, and safety.
• Clear written and verbal communication skills for preparing formal PHA reports and safety documentation.

Work EnvironmentThis role operates in a refinery-focused process safety environment that combines office-based documentation work with close collaboration alongside technical and operations teams. You will primarily work with digital tools such as aeShield or similar PHA software, Microsoft Office, and SharePoint to manage and organize safety documentation. The position supports structured, methodical work, including participation in PHA meetings and follow-up activities to prepare formal reports and maintain PSM and safety lifecycle records. The work setting emphasizes regulatory compliance, thorough documentation, and consistent information management practices, with opportunities to interact with process safety professionals and technical specialists in a collaborative, detail-oriented environment.

Job Type & LocationThis is a Contract position based out of Laurel, MT.

Pay and BenefitsThe pay range for this position is $30.00 - $40.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 11, 2026.

Workplace TypeThis is a fully onsite position in Laurel,MT.About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.