About this role
Job summary
Provide senior autonomous executive and medical administrative support to the Clinical Director and central coordinationfor the six-doctor Clinical Oversight Medical Team comprising three Consultants and three Specialty Doctors across varioussites in Powys.o Operate as the administrative Coordination Hub for the Health Board-wide medical model, maintaining oversight of diaries,governance actions, workforce administration, recruitment/onboarding, meetings, reporting deadlines and communicationacross geographically dispersed services. o Exercise judgement in prioritising and triaging requests, drafting correspondence and briefing material, resolvingadministrative problems and escalating clinical, governance or workforce risks appropriately.o Act as a key liaison between the Clinical Director/medical team and the Medical Director's Office, executive and corporateteams, Community Services, nursing and therapies, primary care and external organisations, while maintaining cleardistinction between functional direction from the Clinical Director and routine line management through CommunityServices.
Main duties of the job
Planning and Design
Clinical Governance and Quality
Improvement and Monitoring
Communications
Clinical
Finance and Budget
Management, Leadership and/or Training
Digital and Information
Research, Audit and Innovation
About us
Being the smallest Heath Board in Wales means that you won't get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We're also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
Job description
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
We would particularly welcome applications from Welsh speakers; but even if you dont speak any Welsh, or want to develop your skills, dont worry: the health board will support you with training.
Person Specification
Qualifications and Knowledge
Essential
- Degree or equivalent knowledge and experience gained through significant administrative, executive support, business support, medical secretary, service coordination role supporting senior clinicians, managers or multidisciplinary teams
- Advanced knowledge of administrative systems, governance processes and NHS organisational structures
- Proficient in Microsoft 365 applications, including Outlook, Word, Excel, PowerPoint and Teams
- Sound understanding of information governance, confidentiality, records management and data protection requirements
- Specialist knowledge of medical terminology sufficient to support consultants, specialty doctors and senior clinical teams
Desirable
- Knowledge of workforce, recruitment, onboarding, appraisal and revalidation processes within the NHS
- Understanding of PTHB services and clinical governance arrangements
Experience
Essential
- Management of complex diaries, meeting coordination and competing priorities
- Preparing agendas, reports, presentations, minutes, action logs and briefing papers for senior meetings and governance forums
- Coordinating projects, programmes or service workstreams and monitoring delivery against agreed actions and deadlines
- Maintaining electronic records, information systems, workforce trackers and administrative databases
- Working autonomously, exercising judgement and prioritising workload in a fast-paced and demanding environment
- Communicating effectively with a broad range of stakeholders e.g. clinicians, senior managers, corporate, external organisations
Desirable
- Experience of supporting services operating across multiple geographical locations
- Experience developing administrative systems, standard operating procedures and service improvement initiatives
Skills and Attributes
Essential
- Excellent organisational skills with ability to manage a complex/varied workload, balancing competing priorities
- Highly developed verbal and written communication skills, with the ability to prepare professional correspondence, reports, presentations, briefing papers and meeting documentation
- Exercise sound judgement, triage requests, resolve problems and make decisions within delegated authority
- Analyse, interpret and present administrative, workforce and service information accurately
- Strong attention to detail with the ability to maintain accurate records, action logs, reports and governance documentation
- Resilient, adaptable and able to respond effectively to changing demands and urgent requests
Desirable
- Advanced Excel skills, including data analysis, reporting and dashboard development
- Influencing and coordinating work across multiple teams and geographical locations without direct line-management responsibility
Other
Essential
- Ability to travel throughout Powys and surrounding areas to fulfil the requirements of the post
- Ability to work flexibly to meet service needs
Desirable
- Some ability to speak, read and/or write Welsh, or an eagerness to learn
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Powys Teaching Health Board
Address
TBC
Glasbury House
Bronllys
LD3 0LY
United Kingdom
Employer's website
https://pthb.nhs.wales/working-for-us/ (Opens in a new tab)