Specialist, Tender Board Operations @ ADNOC

JOB PURPOSE

Support and provide input in the Tenders Board proceedings, support the endorsement of procurement and procurement commitments to be approved as per delegated authority. Provide support on procurement policy and procedural issues of Group Procurement Operations and Group Companies Procurement teams. Ensure information across the Group Procurement Operations and Group Companies Procurement teams are shared on unification of procurement procedures and practices.

KEY ACCOUNTABILITIES

Job Specific

• Assist in reviewing procurement activities to identify risks, inefficiencies, and compliance concerns across ADNOC Group procurement functions.
• Support the implementation of corrective and mitigation measures under management guidance.
• Collaborate with Group Procurement Operations and Group Companies’ Procurement teams to ensure contracts and procurement activities align with ADNOC Procurement Guidelines.
• Contribute to the execution of technical and procurement strategies to achieve optimal procurement outcomes.
• Provide operational support in tendering processes, including bidder list preparation, supplier selection, and contract award procedures.
• Help monitor supplier and contractor performance to ensure compliance with contractual obligations and procurement standards.
• Monitor tendering activities to ensure ethical and impartial execution, safeguarding ADNOC Group’s procurement integrity and reputation.
• Assist in identifying and recommending process improvements to enhance efficiency, responsiveness, and productivity across procurement teams.
• Provide logistical and procedural support for Tender Board meetings, ensuring adherence to ADNOC

Procurement Guidelines and risk mitigation practices.

• Facilitate the sharing and alignment of procurement procedures and practices across teams, particularly in relation to Tender Board activities.
• Coordinate with Heads and Senior Tender Operations to facilitate ADNOC Tender Board meetings, including verifying member availability and ensuring functionality of all meeting tools and systems.
• Prepare high-level reports and assist in the development of management presentations and documentation to support decision-making.
• Represent the Directorate at special events, contributing to communication and collaboration initiatives across ADNOC Group.
• Review procurement submissions and draft recommendations to support the Tender Board Committee and higher authority committees in their decision and approval processes.
• Assist Group Companies’ CEOs in analyzing and reviewing procurement submissions, ensuring alignment with ADNOC Procurement Guidelines and Delegation of Authority (DOA). Support CEOs in their role as ADNOC representatives on Group Companies’ Major Tender Boards.
• Review and analyze Board Management System (BMS) tickets submitted by users, and coordinate with the Digital team to approve and implement required actions.

Generic

Supervision

• Plan, supervise and coordinate all activities in the assigned area to meet functional objectives.
• Train and develop the assigned staff on relevant skills to enable them to become proficient on the job and deliver the respective business objectives.

Budgets

• Provide input for preparation of the Function / Division / Department / Section budgets, assist in the implementation of the approved Budget, and work plans to deliver business objectives.
• Investigate and highlight any significant variances to support effective performance and cost control.

Policies, Systems, Processes & Procedures

• Implement approved Function/ Division/ Department/ Section policies, processes, systems, standards and procedures in order to support execution of the work programs in line with Company and International standards.

Performance Management

• Contribute to the achievement of the approved Performance Objectives for the Function/ Division /

Department/ Section in line with the Company Performance framework.

Innovation and Continuous Improvement

• Design and implement new tools and techniques to improve the quality and efficiency of operational processes.
• Identify improvements in internal processes against best practices in pursuit of greater efficiency in line with best industry standards in order to define intelligent solutions for issues confronting the function.

Health, Safety, Environment (HSE) and Sustainability

• Comply with relevant HSE policies, procedures, controls, applicable legislation, and sustainability guidelines in line with international standards, best practices and ADNOC Code of Practices.

Reports

• Provide inputs to prepare MIS and progress reports for Company Management.

COMMUNICATION & WORKING RELATIONSHIP

• Tender Board Operations Manager, Head and team members
• Managers and team members within Group Procurement Operations
• Managers and team members within Group Procurement Excellence & ICV
• Managers and team members within Group Companies Procurement Function
• Senior Management of other Functions like HC, Finance, Legal, IT, Internal Audit team.
• Managers and team members from Group Companies
• Tender Board Members
• People, Technology & Corporate Support (PT&CS) Directorate members
• Management and stakeholders from local and international vendors, contractors, and third-party service
• providers and auditors
• Government organizations and entities
• International Oil & Gas companies’ representatives
• Shareholders, for alignment on the tender board meetings

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS

Minimum Qualification

• Bachelor of Business Administration or equivalent.

Minimum Experience & Knowledge & Skills

• 10 years of professional experience in Procurement / Contracts and Tendering functions, preferably handling procurement activities in an Oil & Gas related organization.
• Techno-commercial knowledge in the Oil & Gas Industry.
• General knowledge in Procurement Laws.
• Good leadership capabilities
• Strong communication, negotiation, networking, planning & organizational, and analytical skills.
• Good reasoning ability to solve a wide range of business problems.
• Good knowledge of English and Arabic.

Professional Certifications

• Procurement Certification from reputed professional bodies (e.g. CIPS)