Cash Application Specialist @ Aston Carter

Job Title: Cash Application SpecialistJob DescriptionThe Cash Application Specialist plays a key role in the accounting and finance team by accurately applying customer payments, managing daily cash activities, and ensuring that all transactions are properly recorded and reconciled. This position focuses on cash applications for checks, wires, ACH payments, and credit card receipts in both domestic and foreign currencies, while maintaining strong internal controls and thorough documentation.

Responsibilities

• Process cash applications for checks, wires, and ACH payments received from customers, ensuring accurate and timely posting.
• Review online bank accounts daily to identify and record customer payments.
• Manage cash application activities to ensure all cash receipts are properly applied to customer accounts and invoices.
• Perform daily cash management activities to manage the companys bank accounts and ensure all transactions are recorded promptly and correctly.
• Post manual adjustments to the general ledger as needed, maintaining accurate financial records.
• Ensure all transactions are allocated to their respective accounts correctly and resolve discrepancies prior to the bank reconciliation process.
• Handle cash and credit applications in both USD and foreign currencies, maintaining accuracy across multiple currencies.
• Liaise with internal departments on cash reconciliation matters and support the resolution of over/shorts on customer accounts.
• Research, organize, and maintain filing of cash deposit slips and credit card receipts for audit and reference purposes.
• Maintain digital and hardcopy files and documentation thoroughly and accurately in accordance with company policies and accepted accounting practices.
• Maintain financial security by following established internal accounting controls and procedures.
• Communicate with internal customers via email to resolve payment, reconciliation, and account application issues.
• Support additional projects and tasks as assigned by the accounting and finance team.
• Contribute to a collaborative and dynamic team environment by working closely with accounting, customer service, and sales teams.

Essential Skills

• Proven experience in cash applications, including processing checks, wires, ACH payments, and credit card receipts.
• Hands-on experience in accounts receivable, including invoice processing, cash reconciliation, and deduction handling.
• Ability to perform daily cash management activities and manage bank accounts to ensure all transactions are accurately recorded.
• Experience with lockbox adjustments and reconciliation of lockbox activity.
• Strong reconciliation skills, including resolving discrepancies before the bank reconciliation process.
• Working knowledge of accounting principles and practices related to general ledger posting and financial controls.
• Proficiency with Excel, including the ability to use pivot tables for reporting and analysis.
• Familiarity with SAP or similar ERP/accounting systems for cash application and invoicing.
• Ability to manage chargebacks and understand their impact on accounts receivable and cash application.
• Strong attention to detail and accuracy in posting and reconciling transactions.
• Effective written communication skills for internal customer correspondence via email.
• Ability to maintain organized digital and hardcopy filing systems in line with company policy and accepted accounting practices.

Additional Skills & Qualifications

• Experience working in a high-volume accounts receivable or cash application environment.
• Comfort working with both domestic (USD) and foreign currency transactions.
• Background in collections or deduction management within an accounts receivable function.
• Experience with invoice processing, invoicing, and related AR workflows.
• Ability to work collaboratively with accounting, customer service, and sales teams.
• Strong problem-solving skills for resolving over/shorts and reconciliation issues.
• Interest in ongoing learning and development, including participation in lunch-and-learn sessions.
• Adaptability to a dynamic, growing organization with evolving processes and responsibilities.

Work EnvironmentThis is a newly created role within a growing brokerage environment, offering the opportunity to join an established accounts receivable and cash application team. The accounting group sits together in a modern, attractive office setting, with the AR/Cash Application team consisting of four dedicated professionals. The role works closely with accounting, customer service, and sales teams and reports into the accounting leadership structure. The position follows a hybrid schedule, with standard hours of 9:00 a.m. to 5:00 p.m. and three days per week in the office (Tuesday through Thursday).

The office provides a comfortable workspace, including a kitchen with Starbucks coffee and resources that support your success. The culture is friendly, collaborative, and dynamic, with engaged leadership and regular opportunities to learn through lunch-and-learn sessions. This environment emphasizes teamwork, support, and professional growth in a setting described as "the spot you want to be."

Job Type & LocationThis is a Contract to Hire position based out of Harrison, NY.

Pay and BenefitsThe pay range for this position is $28.00 - $31.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Nov 9, 2026.

Workplace TypeThis is a hybrid position in Harrison,NY.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.