About this role
Job summary
An exciting opportunity has arisen for an experienced part-time Senior Medical Secretary to lead the administrative support team within the Respiratory Service at Stoke Mandeville Hospital.
The successful candidate will provide a comprehensive medical secretarial and administrative service to the department, working in strict accordance with GDPR and Trust confidentiality guidelines. They will ensure all tasks are completed efficiently, accurately, and within agreed timeframes.
The role includes delivering a full and high-quality medical secretarial service, such as timely audio typing of clinic letters and documents, organising group clinic sessions, and providing general administrative support for the department. Duties may involve correcting grammar, interpreting varied pronunciations, and accurately transcribing handwritten clinical notes containing advanced medical terminology.
Main duties of the job
- Deliver a full, high-quality medical secretarial service, including timely audio typing of clinic letters, reports, and other clinical documentation
- Organise clinic sessions and provide general administrative support for the department.
- Accurately transcribe handwritten clinical notes and audio dictation, including advanced medical terminology, ensuring correct grammar, clarity, and consistency.
- Act as the first point of contact for the department, handling enquiries professionally and resolving or delegating queries appropriately to other team members.
- Manage the day-to-day running of the office, ensuring effective prioritisation of workload to meet deadlines and maintain the smooth flow of correspondence.
- Ensure the timely production and distribution of outpatient letters, clinic results, and all other departmental correspondence in line with Trust standards.
- Manage a team of medical administrative staff.
About us
Listen to why colleagues think we are a great place to work! - BHT - A great place to work (buckshealthcare.nhs.uk)
What does Buckinghamshire Healthcare NHS Trust offer you?
- As part of our BHT family, you'll benefit from learning and development opportunities to support your career progression.
- We offer flexible and agile workingopportunities,alongside your NHS benefits ofgenerous annual leave entitlement, pension andaccess toNHS discount schemes.
- We provide a range of health and wellbeing services to promote a healthy, happy workforce.
Why work for us?
- We're committed to promoting inclusion and making sure all colleagues feel they belong. We encourage new colleagues from a diverse range of backgrounds to apply.
- As an employer, we aim to create a workplace where differences are valued and colleagues treat one another with dignity and respect.
- Greater diversity withinourBHT familyimprovespositive outcomes for the people and communities we serve.
- A keen supporter of the Armed Forces Community who know the value of employing a service leaver/veteran and their families.
What do we stand for?
- Our vision is to provide outstanding care, support healthy communities and be a great place to work.
- Our mission is to provide personal and compassionate care every time.
- Our care values are collaborate, aspire, respect and enable.
Job description
Job responsibilities
For a comprehensive list of responsibilities and duties, please kindly refer to the job description and person specification by downloading the JD and PS attachment in the advert.
If you are an internal applicant there is the option for secondment. All applicants must have the endorsement/support of their line manager prior to application.
If you have a disability that makes submitting this online application difficult and would like assistance, please contact us on [email protected] quoting the vacancy reference number.
Person Specification
EDUCATION, QUALIFICATIONS & TRAINING
Essential
- GCSE Grade C or above/ equivalent in English language
- RSA II typing, or equivalent
- Medical Secretarial Course/ Medical Terminology Course, Or ability to demonstrate equivalent
EXPERIENCE
Essential
- Experience of working within a busy office environment
- Experience of audio typing
- Experience of working in an environment dealing with Highly confidential data
Desirable
- Experience of working within the NHS in a similar setting
SKILLS, ABILITIES & KNOWLEDGE
Essential
- Knowledge of Microsoft Office Products
- Good written and telephone communication skills, to enable liaison with staff at all levels
- Ability to organise and prioritise busy workload
- Happy to work as part of a team
- Ability to cover the duties of other secretarial staff
Desirable
- Knowledge of Data Protection Act 1998, (ability to maintain patient confidentiality)
- Knowledge of Trust systems
SPECIAL CIRCUMSTANCES
Essential
- Willing to travel between the 3 hospital sites within the trust
- Able to maintain a flexible approach to the role and duties
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Buckinghamshire Healthcare NHS Trust
Address
Stoke Mandeville Hospital
Mandeville Road
Aylesbury
HP21 8AL
United Kingdom
Employer's website
https://careers.buckshealthcare.nhs.uk/ (Opens in a new tab)