About this role
Executive Assistant to CEO c£65,000 - £80,000
This leading financial services organisation has an excellent reputation, a highly successful track record and is now looking for an experienced EA for one of its divisions CEO. Previous exposure to the insurance industry would be preferred but is not essential. PA or EA experience at C-suite level is required.
This will be a varied and involved role working closely with the CEO on all aspects of their role and responsibilities.
Duties will include but not be limited to :-
Manage the CEO's diary, ensuring effective prioritisation of time across divisional responsibilities.
Schedule and coordinate internal and external meetings.
Resolve diary conflicts and propose alternative arrangements where required.
Arrange domestic and international travel. Book flights, accommodation, transport and
meeting facilities.
Manage visa and travel documentation requirements where applicable.
Ensure adequate preparation time is allocated for Board, Committee, Executive Committee and regulatory meetings.
Coordinate annual planning cycles and key governance calendars.
Organise executive meetings, leadership events, workshops and off-sites as requested.
Effective event planning and delivery
Coordinate meeting logistics, venues, technology requirements and catering arrangements.
Liaise with Executive Assistants and administrators across the Group and external partners.
Prepare meeting packs and distribute papers where required.
Track attendance and meeting outcomes.
Liaising with Company Secretary to maintain a register of Board and Committee action items.
Track progress of Board actions through to closure.
Follow up with action owners and provide regular status updates.
Maintain records of agreed decisions and key milestones.
Support preparation and collation of Board and Committee papers.