About this role
Job Summary
The Inventory Management Specialist (IMS) position supports the Naval Academy Business Services Division (NABSD) Gift Shop, located within the U. S. Naval Academy's Non-Appropriated Fund Instrumentality (NAFI), Annapolis, Maryland. The purpose of the position is to ultimately aid the Inventory Manager and actively participate in the receipt, storage, maintenance, and/or periodic physical inventories of merchandise sold and supplies used across a variety of NABSD's business units.
Qualifications
In order to meet the basic qualifications of the Inventory Management Specialist position, NF-2010-03, you must meet both of the following requirements:
- 1. Experience and/or Education:
- a) Possess one (1) year of specialized experience in an Inventory/Business Administration/Supply Chain/Operations/Logistics role that equipped you to perform successfully the duties of this position; OR
- b) five (5) years of education beyond high school; OR
- c) three (3) years of general work experience.
- 2. Possess a valid Driver's License KNOWLEDGE, SKILLS and ABILITIES (KSAs) requirements for this position are as follows: Experience performing inventory, supply chain duties.
Inventory experience in a Retail role is preferred.
- Experience receiving, tracking, and/or ordering products.
- Experience using inventory software for product receiving is preferred.
- Incumbent must have the ability to self-manage with little to no supervision, and have strong organizational skills with the ability to plan out duties to meet deadlines.
- Experience coordinating with different departments, and delivering goods to multiple locations.
- Experience in completing receiving documents in an accurate and timely manner.
Major Duties
- Acts as central coordinator of all receiving documents and paperwork related to the receipt of resale and non-resale merchandise for designated NABSD business operations.
- Inspects incoming deliveries for quality and quantity, comparing receiving documentation against purchase and/or transfer order documents.
- Verifies and uploads all necessary receiving paperwork into inventory management software applications and communicates with managers and buyers regarding any discrepancies or issues.
- Coordinates the transfer of goods from one location to another, as necessary.
- Ensures all transfer order documentation is complete and accurate.
- Conducts routine periodic inventories of storage and/or retail spaces and reconciles inventory data in inventory management software.
- Prepares spaces for and assists with inventory counting and/or audits.
- Communicates with the Inventory Manager on all matters pertaining to merchandise inventories, quantities on hand, stock levels, and spot inventory/cycle count record keeping and planning.
- Aids management in identifying program deficiencies and assists in determining the impact to the patron community of changes in service to designated business units.
- Works toward optimizing procedures and becoming a subject matter expert in receiving and distributing merchandise with regard to inventory management software and handheld scanning technology.
- Work requires frequent moderate lifting and carrying of objects weighing up to fifteen pounds.
- Pushing, and pulling objects weighing up to twenty pounds and occasionally lifting up to and over forty pounds.
- Heavier objects are usually transported with the aid of a cart or dolly.
- Work requires physical exertions such as long periods of standing, walking, recurring bending, crouching, stretching, reaching or similar activities.
- Incumbent will be exposed to uneven, slippery, or wet surfaces.