Guidance Office Secretary @ Academy Park High School

Southeast Delco School District

Guidance Office Secretary

Academy Park High School

Reports to: Academy Park High School Principal

Job Summary

Provide clerical support to the Guidance Office in a manner that is professional, diplomatic, and complies with confidentiality requirements.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactory. The requirements listed below are representative of the duties, responsibilities, knowledge, skill, and/or ability required. The Southeast Delco School District will adhere to all applicable laws and regulations in assessing an employee's ability to carry out or otherwise meet the job requirements set forth herein in a satisfactory manner.

Duties & Responsibilities

• Oversee the filing of SAT/ACT/PSAT labels and the placement of transcripts.
• Assist in maintaining and updating confidential student records, including a picture file for every student; purge and prepare previous years' student records for micro-fiche or other technology such as computer disc.
• Prepare and mail transcripts or student records to colleges, NCAA Clearinghouse, or to students and/or other authorities as requested; retrieve microfilmed transcripts for graduates.
• Perform secretarial duties such as answering and screening calls, greeting and directing visitors; opening, sorting, and distributing mail; typing letters, correspondence, memos, reports; filing, faxing, copying; perform minor maintenance of copy machines.
• Order general office supplies for Guidance Dept.
• Gather homework assignments for students absent from school.
• Sort and mail interim reports to parents; prepare and mail student progress reports and duplicate report cards as necessary.
• Mail letters to students who are in danger of failing.
• Perform required bookkeeping tasks for the counseling office.
• Schedule college visits occurring at the district; post colleges on the website and maintain the Career Center.
• Prepare local reports as needed.
• Prepare required state reports which account for pupil services when grade assigned students are withdrawn for placement; track accuracy of records when they return to the district.
• Process all transfers with copies for parents and new schools of students and maintain a spreadsheet of all transfers.
• Assist other secretaries and cover other secretary lunch breaks when needed.
• Perform other duties as assigned by the Principal.

Required Skills & Abilities

• Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others.
• Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the
• Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.
• Ability to courageously lead conversations focused on equity, closing opportunity gaps, and equal access to technology-infused lessons of rigor.
• Ability to establish and maintain effective working relationships with District staff and administrators, students, parents or guardians, outside agencies, and the public, in a multi-ethnic, multicultural, multilingual environment.
• Ability to receive and implement feedback to improve practice and systems.

Education & Experience

• High School Diploma, GED or equivalent required.
• 2 years of experience in secreterial work required.
• Associates Degree or Bachelors Degree desired.

Pre-employment Requirements

• Pennsylvania Criminal Background Check, FBI fingerprinting Background Check, Pennsylvania Child Abuse Clearance
• Sexual Misconduct/Abuse Disclosure Release (ACT 168)
• Completion of Act 126 Mandatory Reporter Training
• School Personnel Health Record and TB test

Physical Requirements

• Work scheduled hours on a consistent basis
• Indoor office environment is subject to frequent interruptions
• Pushing, moving and lifting objects with a strength factor of light work
• Dexterity of hands and fingers to operate a variety of standard office equipment
• Clarity of vision at varying distances
• Verbal, auditory and written capabilities to effectively communicate in an articulate manner
• Sitting and standing for extended periods of time
• Frequent sitting, standing and walking
• Reaching overhead, above the shoulders and horizontally to retrieve and store files and supplies
• Lifting objects with a strength factor of light work
• Occasional bending, reaching and stretching
• Occasional kneeling, crouching and squatting

Level of Compensation

This position's salary is determined by the collective bargaining plan for Support Staff employees. The starting salary for this position is $23.61/hour. After the completion of the 90-day probationary period, this position is eligible for a raise to bring the salary to $24.14/hour. This is a full-time, 12-month position.

Disclaimer

The preceding list is not exhaustive and may be supplemented as necessary. The statements contained herein reflect general details as necessary to describe the principle functions of this job, the scope of responsibility, and the level of knowledge and skills typically required, but should not be considered an inclusive listing of work requirements, skills or duties so classified. All personnel may be required to perform duties outside their normal responsibilities from time to time as needed.

All employment open positions are made available on a nondiscriminatory basis without regard to race, color, creed, religion, sexual orientation, national origin, gender, age, disability, or veteran status.

Job descriptions are written as a representative list of the ADA essential duties performed by the entire classification. They cannot include and are not intended to include, every possible activity and task performed by every specific employee.

The Southeast Delco School District is an Equal Employment Opportunity Employer.