Project Manager @ Aerotek

Job Title: Design and Construction Project ManagerJob DescriptionThe Design and Construction Project Manager oversees the full lifecycle of small design and construction projects, from programming and planning through design, construction, and activation. This role ensures projects are delivered on schedule and within budget while meeting program objectives, hospital standards, and applicable governmental regulations. The position serves as a key liaison between end users and all project participants, including consultants, contractors, vendors, and external agencies, with a strong emphasis on documentation, administration, and stakeholder management in a healthcare-related environment.

Responsibilities

• Manage day-to-day efforts related to programming, planning, design, construction, and activation of multiple small projects simultaneously, each at different phases of the project lifecycle.
• Ensure completion of all assigned projects within approved budgets, on schedule, and in alignment with program objectives and applicable governmental regulations.
• Act as the primary liaison between clients/users and project participants, including consultants, contractors, vendors, and external jurisdictional agencies, ensuring clear and consistent communication.
• Assess and document project scope and program, defining objectives, physical requirements, parameters, and constraints, and capturing user functional needs along with hospital and external jurisdictional criteria for health and safety, operations, maintenance, energy efficiency, quality standards, contextual issues, and aesthetics.
• Assist in the development of departmental policies, guidelines, and standards, and represent the department on committees and within professional organizations as needed.
• Implement quality control measures to ensure project compliance with department, hospital, and university policies, as well as local, state, and federal government codes and regulations.
• Ensure conformance to the requirements of all project participants, including design teams, contractors, and vendors, throughout the project lifecycle.
• Maintain regular and timely communication with all project stakeholders, providing updates on project status, identifying issues, and driving required actions and resolutions.
• Manage the process of furnishing and equipment selection, including purchasing, coordination, and installation, to support project activation and operational readiness.
• Lead and manage the review and approval process for all design work, from schematic studies through final construction documents, including field changes and changes in scope.
• Oversee the development, review, and approval of conceptual and detailed project budgets, ensuring accurate cost estimates and alignment with financial expectations.
• Manage the selection process and contract negotiations for consultants, contractors, and vendors, ensuring appropriate qualifications, scope, and terms are established.
• Prepare and maintain accurate, coherent, timely, and auditable project records and files in accordance with departmental procedures, including cost estimates and documentation.
• Ensure that space inventory reports and related documentation are complete, accurate, and updated in alignment with project changes and occupancy plans.
• Provide leadership and supervision to assigned consultants, offering direction, mentorship, and performance feedback to ensure effective project delivery.
• Develop, read, and manage project schedules, using scheduling tools and methodologies to track milestones, identify risks, and coordinate field and office activities.
• Oversee PM accountability for scope, schedule, and budget across a portfolio of approximately 1020 projects at once, ensuring each project meets its defined objectives.
• Coordinate with assistant-level project engineers and project managers who support site coordination, documentation, and field activities as projects progress.
• Manage change orders, RFIs, permitting activities, and construction administration processes to ensure timely approvals and minimal impact on project schedules and budgets.
• Ensure project compliance with hospital infection control procedures and other safety requirements, working closely with EHS and facilities teams.
• Apply knowledge of mechanical, electrical, and plumbing (MEP) systems and commercial construction practices, particularly for tenant improvement and small infrastructure projects.
• Utilize project management tools and systems, including PM Web for financials and scheduling platforms such as Primavera P6, to track progress, manage budgets, and report on project performance.
• Ensure all projects adhere to relevant regulatory requirements, including healthcare-related regulations such as OSHPD/HCAI and other local, state, and federal codes.
• Prepare clear reports, financial projections, and documentation that support decision-making, compliance, and audit readiness.
• Establish and maintain effective relationships with diverse stakeholder groups at all levels within and outside the organization, gaining cooperation and alignment around project goals.
• Handle potentially sensitive situations with tact and consultative skills, managing expectations and resolving conflicts among internal and external stakeholders.
• Plan, organize, motivate, direct, and evaluate the work of others involved in project delivery, fostering a collaborative and accountable project environment.
• Prioritize work across multiple concurrent projects by making informed judgments and developing solutions for complex problems related to scope, schedule, and budget.

Essential Skills

• Minimum of three (3) years of progressively responsible and directly related project management or construction management experience; five (5) or more years of experience preferred.
• Bachelor's degree in a work-related discipline or field from an accredited college or university.
• Demonstrated experience managing multiple construction or tenant improvement projects concurrently, including full lifecycle project management from concept through activation.
• Strong in construction and construction management, with hands-on experience in commercial construction and tenant improvement projects.
• Ability to develop, read, and manage project schedules, with familiarity in scheduling concepts and tools; knowledge of Primavera P6 is beneficial.
• Experience with project financial management, including budgeting, cost estimation, cost control, and financial projections.
• Proficiency in managing change orders, RFIs, permitting processes, and general construction administration activities.
• Ability to prepare clear, coherent, and auditable project documentation, reports, and records in alignment with departmental procedures.
• Strong stakeholder management skills, with the ability to build and maintain effective relationships with diverse groups and gain cooperation at all levels.
• Ability to handle sensitive situations using consultative skills, managing expectations and resolving issues among internal and external constituents.
• Demonstrated ability to plan, organize, motivate, mentor, direct, and evaluate the work of others involved in project delivery.
• Ability to prioritize work across multiple concurrent projects and develop solutions for complex problems related to scope, schedule, and budget.
• Ability to ensure project compliance with hospital infection control procedures and other safety requirements.
• Knowledge of CAD systems and CAFM tools, as well as experience with estimating, cost control, scheduling, construction administration, quality control, specification writing, and space planning.
• Knowledge of local, state, and federal regulatory requirements related to design and construction, including healthcare-related regulations such as OSHPD/HCAI.
• Comfort working in a documentation-heavy environment with strong administrative and technical requirements.
• Ability to utilize project management tools and systems to track progress, manage budgets, and communicate project status effectively.

Additional Skills & Qualifications

• Experience in healthcare construction or other live critical facilities such as banking or similar environments is preferred.
• Experience with mechanical, electrical, and plumbing (MEP) systems and MEP design is preferred.
• background as an owners representative or experience representing owners interests in construction projects is advantageous.
• Familiarity with PM Web or similar project management and financial systems is preferred.
• Knowledge of Primavera P6 scheduling software is preferred but not required.
• Certified Facility Manager (CFM) credential is preferred.
• Project Management Professional (PMP) certification is preferred.
• OSHA-10 safety certification is preferred.
• Understanding of facility systems, safety practices, and EHS considerations in construction environments.
• Experience with tenant improvement projects ranging approximately from $100,000 to $3 million in small infrastructure and commercial construction.
• Experience working in or with a Project Management Office (PMO) environment is beneficial.

Why Work Here? You join a professional project management organization that oversees meaningful construction and tenant improvement initiatives in a major hospital setting, offering the opportunity to impact patient care environments and critical facilities. Once converted to a permanent role, you become eligible for comprehensive benefits and commuter benefits, supporting your financial well-being and work-life balance. You work alongside experienced EHS, facilities, maintenance, and construction teams in a structured PMO environment, gaining exposure to complex healthcare projects, regulatory standards, and advanced project management tools.

The role provides a clear path for growth, including the opportunity to mentor and lead others, expand your expertise in healthcare and critical facilities construction, and develop your skills in full lifecycle project management and stakeholder engagement. Work EnvironmentThis role is based full-time at an offsite facility in Menlo Park that is closely associated with a major adult hospital. The position is entirely on-site with no remote work component, and you are present in person on a daily basis. You work within a Project Management Office (PMO) that collaborates closely with Environmental Health and Safety (EHS), facilities, maintenance, and construction teams to oversee all construction and tenant improvement projects for the main adult hospital.

The work environment involves a balance of office and field presence, with approximately 75% of your time spent in the office on planning, documentation, scheduling, and administration, and about 25% in the field coordinating site activities, overseeing construction progress, and engaging with contractors and stakeholders. You use technologies and tools such as CAD and CAFM systems, PM Web for project financials, and scheduling platforms including Primavera P6, along with standard office software for reporting and documentation. The facility environment is professional, focused on safety, infection control, and compliance with healthcare and construction regulations, with regular interaction among multidisciplinary teams in a dynamic, project-driven setting.

Job Type & LocationThis is a Contract to Hire position based out of Menlo Park, CA.

Pay and BenefitsThe pay range for this position is $64.00 - $80.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Application DeadlineThis position is anticipated to close on Oct 30, 2026.

Workplace TypeThis is a fully onsite position in Menlo Park,CA.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI)

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.