About this role
Under the supervision of the Office Manager, the Admin Associate will support the HR and Admin team by performing a variety of standard administrative processes to ensure consistent service delivery as per assigned KPIs. Provide administrative support to HR and Admin by
- Front office management of guests, inductees and answering of calls,
- Coordinate use of meeting rooms
- Communicate and build rapport with suppliers
- Manage inventory to ensure office supplies are consistently available
- Maintain office cleanliness and repairs
- Daily inspection of office environs
- Ensure meals are prepared and served in a hygienic timely manner
- Frequent catchups with office assistants to address matters of concern
- Support sales with provision of samples for partners
- Maintaining a contact sheet for all suppliers and facility maintenance personnel
- Manage phone coverage
- Manage correspondence/courier activities
- Working on monthly newsletter
- Ordering and dispatch of staff business cards, staff ID and welcome package when joining the company
- Managing a tracker for Business cards and Staff ID that have been printed and dispatched
- Managing flight and accommodation bookings.
Any other duties as assigned by your supervisor.