About this role
Overview of the role We are seeking an experienced Executive Assistant & Governance Manager to support the COO and coordinate the firm's governance activities. This is a broad and visible role combining executive support with responsibility for the effective administration of Board, Committee and Executive governance. The successful candidate will work closely with the Legal and Compliance teams, act as a key point of contact for Non-Executive Directors and support the smooth operation of the COO's office. The role is ideally suited to an experienced Executive Assistant with significant governance exposure, or a governance professional seeking a broader position with direct exposure to senior leadership.
- Governance Coordinate Board, Committee and Executive Committee meetings.
- Manage the annual governance calendar.
- Prepare agendas and coordinate meeting materials.
- Collate and distribute Board and Committee packs.
- Attend meetings and prepare accurate, high-quality minutes.
- Maintain action logs and ensure follow-up of agreed actions.
- Act as a key point of contact for Non-Executive Directors.
- Maintain governance records and documentation.
- Work closely with the Legal team to support governance processes and record-keeping.
- Executive Support Provide day-to-day support to the COO.
- Manage a complex diary and meeting schedule.
- Coordinate travel arrangements and expenses.
- Prepare briefing materials and meeting packs.
- Draft correspondence and presentations.
- Assist with project coordination and strategic initiatives.
- Support internal and external stakeholder communications.
- Stakeholder Management Build effective relationships with Board members, Non-Executive Directors and senior management.
- Coordinate governance-related matters across Legal, Compliance, Risk and Finance.
- Support the efficient running of the COO's office.