About this role
- The position of Administrative Assistant is responsible for providing clerical assistance to the Finance Department including the Finance Manager, Inventory Accountant, Finance Specialist and as appropriate, Payroll Accountant.
- Effectively performs strong clerical reporting including, but not limited to daily reporting, end of voyage reporting, credit card processing, gift order processing and guest onboard statements.
- Reports may be for shipboard and/or shore side office.
- Specifically for the Inventory Accountant is actively involved in cycle counts in the main storerooms and all sales outlets onboard and Guest Satisfaction reporting.
- Specifically for the Finance Specialist is actively involved in processing guest onboard statement, credit card processing and gift order processing.
- Responsible for Credit Card processing reporting including initial reconciliation.
- Responsible for Gift Order process including initial reconciliation.
- Responsible for creating and daily updating food cost reports.
- Responsible for accurate administration of all internal transaction documents.
- On Loading Days assist Provision Master with the administration of Vendor Invoice processing.
- General Responsibilities Assist Inventory Accountant & Provision Master in periodic inventory checks.
- Completing the process of End of Voyage Bar counts including reporting and reconciliation.
- Assist Inventory Accountant in creating of End of Voyage reports required by Voyage Accounting.
- Ensures Onboard System accuracy related to guest records is kept up to date.
- Comply with company policy regarding waste separation and environmental compliance Must be familiar and adhere with the Safety and Environmental Protection Policy and the SEMS and carry out the policies and procedures appropriate for his/her position.
- Uphold and display high standards of professionalism, integrity, honesty, attendance, punctuality, and personal appearance.
- Actively promote the use of the Company’s proprietary Navigator App and responsible for acquiring the necessary skills and knowledge to effectively assist guests with the workings of the App.
- Perform other logically related duties as assigned or as directed.