About this role
Primary Purpose
Responsible for maintaining student records at the campus level. Process student enrollment, transfers, and withdrawals for the campus.
Qualifications
Education/Certification
- High school or GED
Special Knowledge/Skills
- Ability to maintain accurate and auditable records
- Ability to use personal computer and software to develop or maintain spreadsheets and databases, and do word processing
- Proficient keyboarding and file maintenance skills
- Basic math skills
- Strong organizational, communication, and interpersonal skills
Experience
- Three years clerical experience
Major Responsibilities and Duties
Records, Reports, and Correspondence
- Maintain physical and computerized records including student cumulative folders, progress and failure reports, class rosters, schedule changes, and grade books.
- Process new student records, including requesting transcripts and records from other schools, setting up cumulative folder, and entering student data into appropriate databases.
- Coordinate grading process, including processing of scan sheets, verification and correction of grades, and printing and distribution of report cards.
- Process and transmit requests for student information, including student transcripts for colleges and universities.
- Prepare and distribute University Scholastic League (UIL) eligibility lists.
- Calculate grade point averages, class rank, and prepare honor rolls.
- Assist counselors with the enrollment, withdrawals, and transfer of students and process applicable records.
- Assist campus administration and counselors with the preparation of reports and student data information.
Other
- Prepare and distribute student identification cards, bus passes, and parking stickers.
- Coordinate the ordering and distribution of all graduate materials, including caps and gowns and diplomas.
- Maintain confidentiality of information.
Supervisory Responsibilities
- None.
Equipment Used
- Personal computer, printer, calculator, copier, fax machine, and shredder.
Working Conditions
Mental Demands/Physical Demands/Environmental Factors
- Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions, prolonged use of computer.