Central Office Admin Support Front Desk @ Blue Springs School District

Blue Springs School District

2026-2027 School Year

Position Summary

The job of Admin Support Front Desk is done for the purpose/s of providing support to the educational process with specific responsibilities for greeting and directing visitors; responding to inquiries from staff and individuals visiting the site; providing requested information and/or referral to other parties; and, when time permits, providing general clerical support to site administrators.

• This job reports to the Executive Director of Human Resources
• This position is a Full Time (260 Day, 7.5hrs/day) benefits eligible position.
• The starting salary range is $42,900 - $59,963. Salary will be commensurate with Full Time parallel years of experience.

Essential Functions

• Answer and operate the site's telephone system for the purpose of responding to inquiries, transferring calls, and taking messages.
• Greet visitors, parents, students, vendors, and staff entering the building for the purpose of providing assistance, responding to inquiries, and directing individuals in accordance with established building security procedures.
• Maintain reception area resources and materials (e.g., newsletters, event calendars, informational brochures, and forms) for the purpose of providing accurate information to visitors and stakeholders.
• Maintain building reference information (e.g., facility schedules, staff directories, emergency contact lists, and room assignments) for the purpose of supporting daily operations and customer service.
• Oversee the receipt and distribution of mail, packages, and deliveries for the purpose of ensuring timely delivery to the appropriate personnel.
• Perform general clerical and administrative duties including scheduling appointments, data entry, filing, copying, scanning, faxing, and maintaining records for the purpose of supporting efficient office operations.
• Assist the Human Resources Department with administrative functions including processing employment-related documents, maintaining confidential personnel records, coordinating onboarding paperwork, scheduling interviews, and responding to routine employee inquiries.
• Process and prepare documents, correspondence, reports, and informational materials for the purpose of distributing information to appropriate staff, departments, and community members.
• Receive and distribute a variety of materials and supplies (e.g., mail, special deliveries, packages, instructional materials, and office supplies) for the purpose of ensuring timely delivery to appropriate locations.
• Respond to emergency calls and situations for the purpose of notifying appropriate personnel and facilitating immediate response to safety and security concerns.
• Maintain confidentiality of student, employee, and district information in accordance with applicable laws, regulations, and district policies.
• Provide support to administrators, staff, students, and the public for the purpose of promoting positive communication and efficient operation of the school or district office.

Other Functions

• Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements

Minimum Qualifications

Skills, Knowledge, and Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications.

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: professional telephone etiquette.

ABILITY is required to schedule activities and/or meetings; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to independently work with others in a wide variety of circumstances; work with data utilizing specific, defined processes; and operate equipment using defined methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with similar types of data; and utilize specific, job-related equipment. Problem solving is required to analyze issues and create action plans.

Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability-based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working with detailed information/data; and making independent decisions.

Responsibility

Responsibilities include

working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, and significant fine finger dexterity. Generally, the job requires 80% sitting, 10% walking, and 10% standing. The job is performed under conditions with some exposure to risk of injury and/or illness.

The noise level in the work environment is usually moderate to loud.

The information contained in this job description is for compliance with the American with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position and additional duties may be assigned.

Experience: Job related experience is required.

Education: High school diploma or equivalent.

Equivalency: Prefer experience with Microsoft Office and other pertinent software applications.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to the Blue Springs School District. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Equal Opportunity Employer

Required Testing

None

Certificates and Licenses

None

Continuing Education/Training

None

Clearances

Criminal Background Check, Family Care Safety Registry

FLSA Status

Non-Exempt

Salary Grade

4

07/01/2026