About this role
Job summary
An exciting opportunity has arisen to provide Personal Medical Secretary to support a Consultant surgeon in the Directorate of General Surgery.You will be an integral part of the team acting as a direct link between patients and surgeons as well as being responsible for managing clinicians day to day clinical timetables and commitments.
Applicants must have excellent organisational skills, be extremely efficient and be able to work under pressure as part of a large team and to tight deadlines.You must be able to prioritise and manage a busy workload and be committed to delivering the best care to patients.
AMSPAR Diploma or OCR/RSA level 3 or equivalent are desirable but not essential, however you must have experience of working in a Medical Secretarial role or significant administration experience.A sound knowledge of medical terminology is desirable and the ability to demonstrate good audio-typewriting skills is required.
Knowledge of Microsoft Office Packages (including Outlook and Excel) is essential.Applicants should be able to work under pressure and to tight deadlines, prioritise and manage a busy workload, excellent telephone manner and be committed to delivering the best care to patients.
Main duties of the job
Main duties will be to support the consultant surgeon organising their day to day clinical activities and commitments and be the direct link between the consultant and patients. Some of the main duties Include booking of theatre lists, typing of clinics and attention work, actioning notices and validation.
Please note the Trust are not able to offer Skilled Worker Sponsorship for this role as it does not meet the UKVI threshold requirements. Applicants are requested to consider this when making their application. Please visit Gov.UK for further information.
About us
Please add your telephone number to your application form so we can contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for us. We also provide access to high quality education, training, career progression and support. Flexible working is supported via our Flexible Working Policy.
The Trust employs around 8,746 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Care Co-ordinator to help staff with childcare arrangements.If you use AI, and it poses a risk to the integrity of your individual recruitment process, we may withdraw your application at any stage of the process.
Job description Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE.
To provide a competent secretarial service to the Consultant and his/her team, making decisions and taking action on matters of a non-routine nature on their behalf.To ensure that all clerical and secretarial functions pertaining to the Department are carried out in an efficient and cost effective manner according the Trust Secretarial standards, local and national standards.To ensure Meditech V6 is accessed and utilised in a manner appropriate to the service, working in real time.To maintain a waiting list position that meets national and local standards and CQUINTo assure the Directorate Management team of a valid and contemporaneous waiting list position that meets national waiting time requirements.
Person Specification
Qualifications Essential
AMSPAR Diploma or OCR/RSA3/NVQ 3 Business Administration or significant administration/ secretarial experience. Basic Numeracy Skills to Level 1 or equivalent. GCSE English (Grade 4 - 9) or equivalent.
Desirable
ECDL / IBT2. IT qualification. Experience in Audio typing.
Attitude Essential
Approachable. Flexible approach to working. Committed to delivering quality patient care.
Other Essential
Able to meet the travel requirements of the role (to travel to other Trust sites when required).
Experience Essential
Experience of working in a busy office environment.
Desirable
Previous NHS experience. Previous medical secretarial experience. Experience using Meditech.
Personal Qualities Essential
Able to work under pressure. Able to meet deadlines and prioritise workload. Use initiative to problem solve. Able to work independently and as part of a team.
Knowledge & Skills Essential
Secretarial skills. Good communication skills. Organisational skills.
Desirable
Knowledge of medical terminology. Knowledge of data protection. Knowledge of IM&T Security.
Employer details Employer name South Tyneside and Sunderland NHS Foundation Trust
Address Sunderland Royal Hospital
Kayll Road
Sunderland
SR47TP
Employer's website https://www.stsft.nhs.uk (Opens in a new tab)