About this role
Job summary
INTERNAL ONLY TO NORTH CUMBRIA INTEGRATED CARE NHS FOUNDATION TRUST (NCIC) EMPLOYEES ONLY
Band 3 Cardiology Admin Assistant 37.5 Hours per week available
An exciting opportunity has arisen for band 3 administration assistant who is highly motivated and up to a new challenge to develop their current skills.
The NCIC Cardiology Acute specialist nursing team is a busy service providing specialist care for a wide range of cardiology conditions, including heart failure and ischemic heart disease.
We are looking for motivated and enthusiastic admin assistant who want to work as part of a dedicated multidisciplinary team. This role will provide administrative support to the wider nursing team as well as communicating professionally with patients and relatives.
Main duties of the job
Summarised duties include:
To provide secretarial; and administrative support to the cardiac specialist nurses.
Including organising cardiac appointments.
Frequently responding to calls from patients and relatives
Obtaining of investigation results from Cardiology dept.
Check all correspondence for urgent matters and respond accordingly
Liaising with primary and tertiary care, including other cardiac specialist teams.
Retrieve notes from medical records. Ensure correct tracking of the notes in and out of the department using the hospital PAS system. Register and raise notes on the system when required.
Effectively manage filing systems, information retrieval and stock control where appropriate, ordering stationery, patient leaflets etc as required.
Manage working time, prioritising workload effectively.
Attend and participate in departmental planning meetings
About us
At NCIC, we have an ambition to deliver outstanding healthcare services to the population of North Cumbria. The Trust is committed to creating a centre of excellence in providing rural and remote healthcare and provides a wide range of community and acute services throughout our county.
Our 5 key principles demonstrate our belief in the delivery of 'safe, high quality care every time':
Being a clinically led organisation Quality and safety at the heart of our Trust A positive patient experience every time A great place to work Managing our money well
As an organisation we are serious about supporting a diverse workforce that reflects our local community and are very much focused on being an inclusive and compassionate place to work.
Across the North East and North Cumbria we are working together to deliver our ambition to be the greenest region in England by 2030. All staff are expected to support sustainability.
Job description Job responsibilities
Please see attached job description and person specification for further information regarding the role and the essential and desirable criteria required to be met by applicants.
Please note, due to changes implemented by the Government to the UK immigration policy, individuals who require a Health and Care Visa or a Skilled Worker Visa may no longer be eligible for sponsorship where the UKVI salary threshold is not met or if the occupation is not included in the updated Immigration Salary List (ISL). Applicants must check their eligibility to be employed in any role they are interested in applying for, prior to completing an application for employment.Any applicants who do not meet the eligibility criteria will not be progressed. For further information visit theUK Visas and Immigration website (Opens in a new tab).
If you are applying under the Disability Confident Scheme or Armed Forces Covenant and you meet all the essential criteria for a post, you will be guaranteed an interview.
Relocation assistance may be available for successful applicants moving to the region for certain posts. Please see our Policy for eligible vacancies.
Disclosure and Barring Service:
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
The cost of the DBS must be met by the successful candidate(s) through salary deduction. DBS charges are as follows if applicable to the post:
Standard Check: £21.50 + Administration cost of £6.50 = £28.00. Deducted from salary over following 4 months or one off payment.
Enhanced Check: £49.50 + administration cost of £6.50 = £56.00. Deducted from salary over following 4 months or one off payment.
NCIC can offer successful future employees the following benefits:
27-day holiday scheme rising to 33 after 10 years
Flexible working Scheme
NHS Discounts*
Salary Sacrifice schemes including lease cars and Cycle to Work*
Excellent opportunities for development*
Competitive NHS Pension scheme
Vivup is a free, confidential counselling and information service to assist with personal or work-related problems
*Subject to eligibility
Important Information
Please ensure that you document evidence of meeting all the essential criteria in the supporting information.
If sufficient response is received this post could be closed earlier than the specified closing date, please apply as soon as possible to ensure that your application is considered.
Candidates who have been successfully shortlisted for interview will be asked via an email notification to log on to their Trac account to select an interview time. This will usually be within 2 weeks of the closing date.
Person Specification
Qualifications Essential
5 GCSEs including English language at minimum grade C, or equivalent
Desirable
NVQ 3 in Business Administration.
Knowledge and Experience Essential
Recent administrative or secretarial experience. Knowledge of Microsoft Office. Use of databases. Experience of a Patient Admin System.
Desirable
Handling confidential records Working in a healthcare setting PAS-silverlink
Skills and Aptitudes Essential
Excellent IT skills Good communication skills. Good organisational skills Able to prioritise work and work to deadlines. Ability to work as part of a team. Able to use initiative appropriately.
Other Requirements Essential
Flexible to the needs of the service Able to work across sites if required
Desirable
Driving licence
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name North Cumbria Integrated Care NHS Foundation Trust
Address Cumberland Infirmary/West Cumberland Hospital
Carlisle/Whitehaven
CA2 7HY
Employer's website https://www.ncic.nhs.uk/ (Opens in a new tab)