About this role
Job summary
To provide efficient secretarial duties to relevant Clinicians and provide cross cover within the Obs & Gynae Team as per Service needs. To work together and collaboratively as part of a Team. To type letters and make sure correspondence and referrals are sent over to relevant parties per time and effectively cross communicate with relevant Team. To facilitate patient's pathways and make sure they get booked into clinics per time. To find sooner appointments for long waiters to avoid 52 weeks breaches. To actively work on the Gynae waiting list weekly, to facilitate pathways and avoid breaches for own Clinicians patients. To monitor Clinicians clinic and ensure full clinic utilisation, and to escalate any issue to Line Manager.
Main duties of the job
To coordinate effectively with our Hysteroscopy Lead Nurse and book patients into clinics accordingly, by prioritising our long waiters and ensuring each patient won't breach their pathway and also by prioritising any urgent requests.To send letters confirmation and leaflet to our patients prior to appointment date, to type letters & send correspondence to GP & patients.To be the point of contact between patients and Service.To work on the Gynae PTL weekly, ensuring patients won't breach their pathways, facilitating patient's pathways & prioritising our long waiters when populating clinics.
About us
Bedfordshire Hospitals NHS Foundation Trust provides hospital services to a growing population of around 700,000 people living across Bedfordshire and the surrounding areas across two busy hospital sites in Bedford and Luton. Both hospital sites offer key services such as A&E, Obstetrics-led Maternity and Paediatrics. You will be joining a friendly, high performing Trust committed to ensuring the health and wellbeing of staff. As one of the largest NHS Trusts in our region you will have access to a programme of high quality training and development to help you grow your career. The Trust continues to be committed to delivering the best patient care using the best clinical knowledge and technology available.
Our values
We not only recruit based on qualifications and experience - we recruit individuals who demonstrate the behaviours which underpin our Trusts core values. We achieve this by using values based recruitment. We are dedicated to making our recruitment practices as inclusive as possible for everyone, we are committed to promoting equality and diversity, and creating a culture that values differences.
Please note that vacancies may close prior to the advertised closing date when sufficient number of applications have been received. All new staff will be subject to a probationary period covering first 6 months in post. Travel between hospital sites may be required. Please review all documents attached to ensure you familiarize yourself with all requirements of the job
Job description Job responsibilities
To coordinate effectively with our Hysteroscopy Lead Nurse and book patients into clinics accordingly, by prioritising our long waiters and ensuring each patient won't breach their pathway and also by prioritising any urgent requests.
To send letters confirmation and leaflet to our patients prior to appointment date, to type letters & send correspondence to GP & patients.
To be the point of contact between patients and Service.
To work on the Gynae PTL weekly, ensuring patients won't breach their pathways, facilitating patient's pathways & prioritising our long waiters when populating clinics.
Person Specification
Essentila Essential
RTT knowledge. Previous NHS experience, ideally within hospital settings. Able to manage own workload & prioritise tasks efficiently.
Desirable
Previous coordinator or secretarial experience within the NHS.
Essential criteria Essential
Team work.
Desirable
Previous experience in a fast paced working environment.
Essential criteria Essential
Able to work under pressure.
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details Employer name Bedfordshire Hospitals NHS Foundation Trust
Address Luton & Dunstable Hospital
NHS Foundation Trust, The L&D Hospital, Lewsey Rd, Luton LU4 0DZ
Luton
LU4 0DZ
Employer's website https://www.bedfordshirehospitals.nhs.uk/working-here/ (Opens in a new tab)