About this role
Job summary
The purpose of this post is to provide a comprehensive administrative and secretarial service to the Nursing, Quality and Psychology Department.
This role will involve the use of Microsoft Office Packages to provide a high-quality administrative service to the Nursing, Quality and Psychology Department.
The role will also involve data collection and monitoring, extracting data from various systems and reporting as required, providing support for high level meeting including providing detailed minutes, organisation of meetings and preparation of agenda and papers for meetings.
The postholder will have excellent organisational skills and time management skills with the ability to prioritise a busy workload in a fast-paced office environment.
Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.
Main duties of the job
Serve as the primary liaison with Manchester University administrators, ensuring clear and effective communication.
Regularly input attendance data into Healthroster on a monthly basis, with backup coverage arranged for absences and under the supervision of Senior Administration staff.
Collect and report mandatory training figures each month, updating Teams and informing Senior Administration. Consult with the university to provide updates on mandatory training compliance, especially prior to executive meetings. Record appraisal completions as required.
Send email invitations to all student cohorts regarding upcoming supervision dates.
Maintain the maternity and paternity folder, ensuring all required documentation is up to date.
Handle the completion of maternity leave forms, secure the Director's signature, and forward documents to HR and the Associate Director as needed, under supervision.
Order equipment recommended from Access to Work assessments, ensuring documentation is complete and claim forms are processed to secure reimbursement for the Trust. Training will be provided.
Arrange transport for moving furniture and equipment purchased from Access to Work between placements.
Be trained to produce purchase orders, book transport, and handle room reservations as needed.
Ensure personal compliance with all mandatory training requirements.
About us
Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than 122 locations.
We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.
Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.
Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.
Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.
Job description Job responsibilities
Please see attached job description and person specification
Staff benefits
Pay Enhancements 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years Excellent pension Cycle to work scheme Salary sacrifice car scheme Wellbeing programme Blue Light Card Discounts fuelGenie Fuel Cards (for applicable roles)
Person Specification
Knowledge Essential
"Could you describe your understanding of the main responsibilities in this role?" o"What skills and knowledge do you believe are essential for success in this position?" o"Can you give examples of how your experience has prepared you for the requirements of this role?" o"How do you stay up-to-date with developments relevant to this job?" o"Are there any aspects of the role you feel particularly confident or passionate about?"
Communication Essential
Could you please give me an example of how you effectively communicate in a professional setting?"
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
UK Registration
Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).
Employer details Employer name Greater Manchester Mental Health NHS Foundation Trust
Address Greater Manchester Mental Health NHS Foundation Trust
Bury New Road
Prestwich
M25 3BL
Employer's website https://www.gmmh.nhs.uk/ (Opens in a new tab)