About this role
Job summary
If you are a motivated and enthusiastic Personal Assistant with experience of providing support at a senior level, we have an exciting opportunity for you, based at our Trust's Headquarters.
This role will require high levels of confidentiality, attention to detail and the ability to work in a fast moving and sometimes highly pressurised environment.
You must have the ability to work on your own initiative, with little supervision, but at the same time play an integral role in the wider executive administration team, offering support to colleagues and others, where required. Experience of formal minute-taking is essential.
This is a full-time position based at Trust Headquarters in Lincoln.
We offer a fantastic benefits package including a minimum of 27 days holiday (plus bank holidays), flexible home working and NHS pension scheme, as well as access to staff wellbeing services.
For any further information regarding this role, please contact Claudia Croft, Office Manager and Executive Assistant to Chief Executive on 01522 309201 or via email [email protected]
Main duties of the job
To provide efficient and effective secretarial and administrative support to two members of the Executive Team / Trust Secretary.
To provide efficient and effective administrative and minuting support to Board Committee and subgroup meetings.
The postholder will be expected to act on their own initiative and provide cross cover/support for other team members as necessary, in order to facilitate effective service function.
About us
Lincolnshire Partnership NHS Foundation Trust provides mental health services and a number of learning disability, autism and social care services in the county of Lincolnshire. Employing around 2,900 staff, and serving a population of over 768,400, our people lie at the heart of everything we do.
You could be part of a Trust rated by staff as one of the best mental health and learning disability trusts in England. We firmly believe the key to high quality care is a contented workforce. This is reflected in our Care Quality Commission rating of 'outstanding' for well-led and 'good' overall. In the most recent National NHS Staff Survey, our staff rated us as the number one trust nationally for staff morale and one of the top scoring NHS Trusts in the Midlands for being compassionate and inclusive. We're really proud of this!
We offer options for flexible working and provide a wide range of training and promotion opportunities in all professions. We support and celebrate diversity, have active staff networks groups and are always looking at what more we can do to support our staff.
Whether you're taking the first exciting steps in your career, itching for a new challenge or searching for a better place to raise a family, Lincolnshire has arange of rewarding health and social care careers in a county that's friendly, fascinating, affordable and brimming with everything you need to live a happy life.Visitbeinlincolnshire.comto find out more.
Job description Job responsibilities
Applicants must have the right to work in the UK - sponsorship is not available. Please provide details of the visa type and expiry date in your application. Failure to provide the required information will result in your application being rejected.
Please view the attached Job Description and Person Specification documents for complete details regarding this post.
When completing your application, please demonstrate how you meet the role criteria.
We can also offer you many staff benefits to help support you which include:
Early access to Psychological Therapies and Physiotherapy
Competitive annual leave allowance
Car leasing scheme
NHS pension scheme
Free eye tests
Money saving options through our salary sacrifice scheme
Discounts on major high street retailers and restaurants
Person Specification
Qualifications Essential
NVQ 4 in Business Administration or equivalent English 'O' level/GCSE or equivalent
Desirable
RSA III / Diploma level qualification in Word processing and shorthand or equivalent in typing/word processing Audio Typing Shorthand RSA III Shorthand skills of at least 60wpm
Experience Essential
Relevant experience with all Microsoft Office packages Relevant secretarial and/or personal assistant experience Experience in working with senior managers and in managing confidential issues and matters Excellent organisational and time management skills Experience of supervising staff Experience of providing administration support for senior level meetings Experience of co-ordinating and delegating work
Desirable
Previous experience in a medical or NHS setting.
Skills Essential
Excellent organisational skills. Diary management skills. Ability to take and produce formal minutes of meetings at a senior management level Ability to deal with difficult situations and under pressure with tact and diplomacy Ability to adapt to change and to develop services and systems to meet changing requirements. Must be reliable and able to work under pressure and to deadlines Ability to work on own initiative and with minimal supervision and to deliver to deadlines Time management skills and able to prioritise workload of self and others. Excellent communication skills both written and verbal Good telephone manner Ability to maintain confidentiality Approachable, adaptable and flexible. To be able to travel independently around the county without the use of public transport to participate in meetings and training in other parts of the county
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Lincolnshire Partnership NHS Foundation Trust
Address Trust HQ, St Georges site
Long Leys Road
Lincoln
LN1 1FS
Employer's website https://www.lpft.nhs.uk/ (Opens in a new tab)