About this role
Job summary
As a Support Manager, you will work closely with our operational teams to ensure our workforce is fully supported to achieve its potential. This is a key leadership role where you will help shape a positive, high-performing culture across dispersed teams. This role is within our Extended Access team, the hours of work are -22.5 hours 3 evenings a week between 18:30 -21:30, Wednesday 09:00- 17:00 , Saturday 6 hours between 09:00-8:00 (flexible)
Main duties of the job
To provide management support to the Operational Managers and direct reports to ensure people are supported to perform their roles to enable them to make a significant contribution to individual and team performance.
To provide line management support and mentorship of staff working with PCAS services.
To be a key member of the management team working alongside managerial and clinical leads to ensure consistent high standards of service are delivered.
To ensure that the administrative functioning of the service provided to staff, service users and key stakeholders is maintained to a high standard.
You will work with the management team to support the governance of the service including producing information for performance management purposes and the on-going monitoring and delivery of key performance areas.
You will be responsible for co-ordination of clinical rotas and pay roll submissions including the management of holidays and other periods of absence and ensuring adequate cover arrangements are in place.
This post involves significant organisational tasks, effective team working and a high level of communication skills.
Managing performance and encouraging continuous improvement
Adapting to a fast-paced environment while maintaining high standards
About us
Primary Care Sheffield is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over half a million patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership, and the wider South Yorkshire and Bassetlaw Integrated Care System.
General practice working at scale through PCS enables us to:
Improve the quality of GP referrals into secondary care with the provision of education, support and referral guidance to practices across ten outpatient specialities.
Provide evening and weekend appointments, 52 weeks-a-year, with GPs, nurses, physiotherapists and phlebotomists at six sites around the city.
Deliver core general practice through the Clover Group of seven GP practices
Operate 24hr ECG and vasectomy clinics and the NHS Health Checks programme for the city
Provide governance and support to practices to enable them to work together in neighbourhoods
Were ambitious for our shareholders and so we continue to work hard, both with providers and commissioners, to find new ways of maximising positive patient outcomes and experiences.
Job description Job responsibilities
Primary Care Sheffield is a GP-led organisation. Our shareholders are 75 GP practices in Sheffield covering over half a million patients. As well as providing a unified voice for general practice in the city, we play an active role both within our Accountable Care Partnership and the wider South Yorkshire and Bassetlaw Integrated Care System.
General practice working at scale through PCS enables us to:
Improve the quality of GP referrals into secondary care with the provision of education, support and referral guidance to practices across ten outpatient specialities.
Provide evening and weekend appointments, 52 weeks-a-year, with GPs, nurses, physiotherapists and phlebotomists at six sites around the city.
Deliver core general practice through the Clover Group of seven GP practices
Operate 24hr ECG and vasectomy clinics and the NHS Health Checks programme for the city
Provide governance and support to practices to enable them to work together in neighbourhoods
Were ambitious for our shareholders and so we continue to work hard, both with providers and commissioners, to find new ways of maximising positive patient outcomes and experiences.
To support the Management Team in the day to day operational management of at scale services. Responsible for the co-ordination of reception rotas across all PCAS services ensuring an adequate level of cover is maintained. Will be responsible for working front-line as and when required. line management of administrative staff, retaining appropriate documentation in the HR file. This will include all aspects of HR processes including addressing minor disciplinary or performance issues and undertake any investigations as necessary. Ensure safe and robust IT systems are in place and support the service in the development of IT information and the Clinical System, including responsibility for key pieces of admin work relating to performance. Attend key meetings representing and advocating on behalf of the administrative staff Provide leadership to your team ensuring we build and maintain a competent and highly-motivated workforce. Devise and implement effective internal comms to support staff service providers and subcontractors to help you. To support the recruitment induction training and supervision of new administrative staff. To produce Job descriptions person specifications for administrative staff in consultation with the Head of Service.
To ensure written procedures for administrative aspects of the service are regularly updated.
Implement systems for improving quality of customer service including direct supervision to handle complaints.
To contribute to developing a positive working environment and welcoming service with other team members and those visiting PCAS services To work within and adhere to human resources policies and procedures.
Person Specification
Skills/ Abilities Essential
Ability to manage difficult conversations Able to make decisions quickly with confidence Honesty and openness in communicating with colleagues.
Desirable
Ability to deal with competing time pressures, whilst ensuring priorities are achieved Calmness, flexibility and adaptability. A systematic, methodical and sensitive approach to problem solving, taking into account diverse viewpoints. Commitment to continuous professional development. Honesty and openness in communicating with colleagues. Transparency. Willingness to learn from colleagues.
Qualifications Essential
Call handling and/or administrative experience Leadership experience Management qualification (level 5 or above)or Significant experience as a line manager Experience of working in a Healthcare environment
Experience Essential
Strong people management and leadership skills. Experience in dealing with HR matters Understanding and knowledge of Primary Care and NHS
Desirable
System One knowledge Knowledge of NHS complaints handling procedures
Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name Primary Care Sheffield
Address Primary Care Sheffield Ltd
28 Kenwood Park Road
Sheffield
S71NF
Employer's website http://www.primarycaresheffield.org.uk/ (Opens in a new tab)